Kyocera FS 1128MFP 1028MFP/FS User Manual To The A2cb7774 1acb 4915 Af91 68ea0c69a1ad

User Manual: Kyocera FS-1128MFP to the manual

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OPERATION GUIDE
F S -110 0
FS -130 0D
870CKGB20008
*870CKGB20008*
FS-1028MFP/FS-1128MFP
Introduction
Thank you for your purchase of FS-1028MFP/FS-1128MFP.
This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and
take a simple troubleshooting action as necessary, so that you can always use the machine in good condition.
Please read this Operation Guide before you start using the machine, and keep it close to the machine for easy
reference.
We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of
third party supplies in this machine.
This Operation Guide also includes instructions on FS-1028MFP/DP.
Included Guides
The following guides are supplied with the machine. Refer to them as necessary.
Operation Guide (This Guide)
Describes how to load paper, basic copy, print and scan operations, and troubleshooting.
OPERATION GUIDE i
Safety Conventions in This Guide
The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect
the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The
symbols and their meanings are indicated below.
Symbols
The U symbol indicates that the related section includes safety warnings. Specific points of attention are
indicated inside the symbol.
The symbol indicates that the related section includes information on prohibited actions. Specifics of the
prohibited action are indicated inside the symbol.
The z symbol indicates that the related section includes information on actions which must be performed.
Specifics of the required action are indicated inside the symbol.
Please contact your service representative to order a replacement if the safety warnings in this Operation Guide
are illegible or if the guide itself is missing (fee required).
NOTE: An original which resembles a bank note closely may not be copied properly in some rare cases
because this machine is equipped with a counterfeiting prevention function.
WARNING: Indicates that serious injury or even death may result
from insufficient attention to or incorrect compliance with the
related points.
CAUTION: Indicates that personal injury or mechanical damage
may result from insufficient attention to or incorrect compliance
with the related points.
.... [General warning]
.... [Warning of danger of electrical shock]
.... [Warning of high temperature]
.... [Warning of prohibited action]
.... [Disassembly prohibited]
.... [Alert of required action]
.... [Remove the power plug from the outlet]
.... [Always connect the machine to an outlet with a ground
connection]
Contents
ii OPERATION GUIDE
Contents
Caution / Warning Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .v
Installation Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi
Precautions for Use. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .viii
Laser Safety (Europe) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii
Safety Instructions Regarding the Disconnection of Power (Europe) . . . . . . . . . . . . . . . . . . . . . .xiii
SAFETY OF LASER BEAM (USA) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiv
Safety Instructions Regarding the Disconnection of Power (USA) . . . . . . . . . . . . . . . . . . . . . . . xvi
Legal Restriction on Copying/Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xviii
Legal and Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xix
1Part Names
Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
2 Preparation before Use
Check bundled items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Determining the Connection Method and Preparing Cables. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Connecting Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
Switching the Language for Display [Language]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7
Setting Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9
Network Setup (LAN Cable Connection). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12
Installing Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-24
COMMAND CENTER (Settings for E-mail). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25
Sending E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26
Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28
Loading Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-44
3 Basic Operation
Power On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Auto Low Power Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4
Sleep and Auto Sleep . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5
Login/Logout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6
One-Touch Keys and Program Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7
Message Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8
Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9
Printing - Printing from Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18
Sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20
Confirm Destination Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-27
Specifying Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28
Canceling Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31
Checking Remaining Toner and Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-32
Program (Copying and Sending). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-33
4 Copying Functions
Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Paper Selection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4
Original Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8
EcoPrint. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10
Combine Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11
Continuous Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15
Contents
OPERATION GUIDE iii
Job Finish Notice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16
File Name Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18
Print Override . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19
5 Sending Functions
Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2
Sending Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4
Zoom. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6
Duplex Sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7
Original Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8
File Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10
Original Image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12
Adjusting Density . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-13
Scan Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-14
Color / Grayscale / Black and White Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-15
Continuous Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16
File Name Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-17
Subject and Body Entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-18
WSD Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-19
Job Finish Notice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-21
FTP Encrypted TX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23
Sanning Image using Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-24
6 Document Box
Printing Documents Stored in USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
Saving Documents to USB Memory (Scan to USB) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4
Removing USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6
7 Status / Job Cancel
Checking Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2
Checking Job History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8
Sending the Job Log History. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-13
Pause and Resumption of Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-19
Canceling of Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-19
Device/Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-20
8 Default Setting (System Menu)
Common Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-56
Sending Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-62
Document Box Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-66
Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-69
Printing Reports/Sending Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-81
Adjustment/Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-87
Date/Timer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-92
Editing Destination (Address Book/Adding One-Touch Keys). . . . . . . . . . . . . . . . . . . . . . . . . 8-112
Restarting the System. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-127
Network Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-128
Network Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-138
Interface Block Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-146
Security Level (Security Level setting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-150
Optional Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-151
Contents
iv OPERATION GUIDE
9 Maintenance
Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2
Toner Container . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-5
10 Troubleshooting
Solving Malfunctions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2
Responding to Error Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-5
Clearing Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-11
11 Management
User Login Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2
Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-13
Checking the Counter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-37
Appendix
Optional Equipment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-2
Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-5
Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-9
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-18
Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-23
Index
OPERATION GUIDE v
Caution / Warning Labels
Caution / Warning labels have been attached to the machine at the following locations for safety purposes. Be
sufficiently careful to avoid fire or electric shock when removing a paper jam or when replacing toner.
High temperature inside. Do not
touch parts in this area, because
there is a danger of getting burned.
For Europe, Asia, and
other countries
For U.S.A. and
Canada
Laser inside the machine
(Laser radiation warning)
NOTE: Do not remove these labels.
vi OPERATION GUIDE
Installation Precautions
Environment
CAUTION
Avoid placing the machine on or in locations which are unstable or not level. Such locations may cause
the machine fall down or fall over. This type of situation presents a danger of personal injury or damage
to the machine.
Avoid locations with humidity or dust and dirt. If dust or dirt become attached to the power plug, clean
the plug to avoid the danger of fire or electrical shock.
Avoid locations near radiators, heaters or other heat sources, or locations near flammable items to
avoid the danger of fire.
To keep the machine cool and facilitate changing of parts and maintenance, allow access space as
shown below. Leave adequate space, especially around the rear cover, to allow air to be properly
ventilated out of the machine.
Other precautions
The service environmental conditions are as follows:
Temperature: 50 to 90.5 °F (10 to 32.5 °C)
Humidity: 15 to 80 %
However, adverse environmental conditions may affect the image quality. Avoid the following locations when
selecting a site for the machine.
Avoid locations near a window or with exposure to direct sunlight.
Avoid locations with vibrations.
Avoid locations with drastic temperature fluctuations.
300 mm
(11 13/16")
300 mm
(11 13/16")
300 mm
(11 13/16")
1000 mm
(39 3/8")
500 mm
(19 11/16")
OPERATION GUIDE vii
Avoid locations with direct exposure to hot or cold air.
Avoid poorly ventilated locations.
If the floor is delicate against casters, when this machine is moved after installation, the floor material may be
damaged.
During copying, some ozone is released, but the amount does not cause any ill effect to one’s health. If,
however, the machine is used over a long period of time in a poorly ventilated room or when making an
extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment
for copy work, it is suggested that the room be properly ventilated.
Power supply/Grounding the machine
WARNING
Do not use a power supply with a voltage other than that specified. Avoid multiple connections in the
same outlet. These types of situations present a danger of fire or electrical shock.
Plug the power cord securely into the mains power outlet and the power socket on the machine. A
buildup of dust around the prongs on the plug or contact between the prongs and metallic objects may
cause a fire or electric shock. Incomplete electrical contact could cause overheating and ignition.
Always connect the machine to an outlet with a ground connection to avoid the danger of fire or
electrical shock in case of an electric short. If an earth connection is not possible, contact your service
representative.
Other precautions
Connect the power plug to the closest outlet possible to the machine.
Handling of plastic bags
WARNING
Keep the plastic bags that are used with the machine away from children. The plastic may cling to their
nose and mouth causing suffocation.
viii OPERATION GUIDE
Precautions for Use
Cautions when using the machine
WARNING
Do not place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near
the machine. This type of situation presents a danger of fire or electrical shock should they fall inside.
Do not remove any of the covers from the machine as there is a danger of electrical shock from high
voltage parts inside the machine.
Do not damage, break or attempt to repair the power cord. Do not place heavy objects on the cord,
pull it unnecessarily or cause any other type of damage. These types of situations present a danger
of fire or electrical shock.
Never attempt to repair or disassemble the machine or its parts as there is a danger of personal injury,
fire, electrical shock or exposure to the laser. If the laser beam escapes, there is a danger of it causing
blindness.
If the machine becomes excessively hot, smoke appears from the machine, there is an odd smell, or
any other abnormal situation occurs, there is a danger of fire or electrical shock. Turn the main power
switch off immediately, be absolutely certain to remove the power plug from the outlet and then contact
your service representative.
If anything harmful (paper clips, water, other fluids, etc.) falls into the machine, turn the main power
switch off immediately. Next, remove the power plug from the outlet to avoid the danger of fire or
electrical shock. Then contact your service representative.
Do not remove or connect the power plug with wet hands, as there is a danger of electrical shock.
Always contact your service representative for maintenance or repair of internal parts.
OPERATION GUIDE ix
CAUTION
Do not pull the power cord when removing it from the outlet. If the power cord is pulled, the wires may
become broken and there is a danger of fire or electrical shock. (Always grasp the power plug when
removing the power cord from the outlet.)
Always remove the power plug from the outlet when moving the machine. If the power cord is
damaged, there is a danger of fire or electrical shock.
Always hold the designated parts only when lifting or moving the machine.
If this machine will be left unused for an extended period (e.g. overnight), turn it off at the main power
switch. If the machine will not be used for an even longer period of time (e.g. vacation), remove the
power plug from the outlet as a safety precaution. If using the FS-1128MFP, note that turning the
machine off at the main power switch disables fax transmission and reception.
For safety purposes, always remove the power plug from the outlet when performing cleaning
operations.
If dust accumulates within the machine, there is a danger of fire or other trouble. It is therefore
recommended that you consult with your service representative in regard to cleaning of internal parts.
This is particularly effective if accomplished prior to seasons of high humidity. Consult with your
service representative in regard to the cost of cleaning the internal parts of the machine.
Other precautions
Do not place heavy objects on the machine or cause other damage to the machine.
Do not open the front cover, turn off the main power switch, or pull out the power plug during copying.
When lifting or moving the machine, contact your service representative.
Do not touch electrical parts, such as connectors or printed circuit boards. They could be damaged by static
electricity.
Do not attempt to perform any operations not explained in this guide.
Caution: Use of controls or adjustments or performance of procedures other than those specified herein may
result in hazardous radiation exposure.
Do not look directly at the light from the scanning lamp as it may cause your eyes to feel tired or painful.
xOPERATION GUIDE
Cautions when handling consumables
CAUTION
Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause
burns.
Keep the toner container and the waste toner box out of the reach of children.
If toner happens to spill from the toner container or the waste toner box, avoid inhalation and ingestion,
as well as contact with your eyes and skin.
If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of
water. If coughing develops, contact a physician.
If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the
contents of your stomach. If necessary, contact a physician.
If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining
tenderness, contact a physician.
If toner does happen to get on your skin, wash with soap and water.
Do not attempt to force open or destroy the toner container or the waste toner box.
If using the FS-1128MFP the main power switch is off, transmitting/receiving Fax is disabled. Do not turn off the
main power switch, but press the Power key on the operation panel to enter Sleep mode.
OPERATION GUIDE xi
Other precautions
Return the exhausted toner container and waste toner box to your dealer or service representative. The
collected toner container and waste toner box will be recycled or disposed in accordance with the relevant
regulations.
Store the machine while avoiding exposure to direct sunlight.
Store the machine in a place where the temperature stays below 40ºC while avoiding sharp changes of
temperature and humidity.
If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi
Purpose (MP) Tray, return it to its original package and reseal it.
xii OPERATION GUIDE
Laser Safety (Europe)
Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this
machine is hermetically sealed within the protective housing and external cover. In the normal operation of the
product by user, no radiation can leak from the machine.
This machine is classified as Class 1 laser product under IEC 60825.
Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation
exposure.
These labels are attached to the laser scanner unit inside the machine and are not in a user access area.
The label shown below is attached on the rear side of the machine.
OPERATION GUIDE xiii
Safety Instructions Regarding the Disconnection of Power (Europe)
Caution: The power plug is the main isolation device! Other switches on the equipment are only functional
switches and are not suitable for isolating the equipment from the power source.
VORSICHT: Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen Schalter auf dem Gerät sind nur
Funktionsschalter und können nicht verwendet werden, um den Stromfluß im Gerät zu unterbrechen.
DECLARATION OF CONFORMITY
TO
2004/108/EC, 2006/95/EEC, 93/68/EEC and 1999/5/EC
Radio Frequency Transmitter
This machine contains the transmitter module. We, the manufacturer hereby declare that this equipment is in
compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.
Radio Tag Technology
In some countries the radio tag technology used in this equipment to identify the toner container may be subject
to authorization and the use of this equipment may consequently be restricted.
NOTE: Product marked with the Crossed-out Wheeled Bin Symbol includes the battery that complies with the
European Parliament and Council Directive 2006/66/EC (the "Battery Directive") in European Union.
Do not remove and dispose of the batteries included in this machine.
We declare under our sole responsibility that the product to which this
declaration relates is in conformity with the following specifications.
EN55024
EN55022 Class B
EN61000-3-2
EN61000-3-3
EN60950-1
EN60825-1
EN300 330-1
EN300 330-2
TBR21
xiv OPERATION GUIDE
SAFETY OF LASER BEAM (USA)
1. Safety of laser beam
This machine has been certified by the manufacturer to Class 1 level under the radiation performance
standards established by the U.S.DHHS (Department of Health and Human Services) in 1968. This
indicates that the product is safe to use during normal operation and maintenance. The laser optical
system, enclosed in a protective housing and sealed within the external covers, never permits the laser
beam to escape.
2. The CDRH Act
A laser-product-related act was implemented on Aug. 2, 1976, by the Center for Devices and Radiological
Health (CDRH) of the U.S. Food and Drug Administration (FDA). This act prohibits the sale of laser products in
the U.S. without certification, and applies to laser products manufactured after Aug. 1, 1976. The label shown
below indicates compliance with the CDRH regulations and must be attached to laser products marketed in the
United States. On this machine, the label is on the rear.
OPERATION GUIDE xv
3. Optical unit
When checking the optical unit, avoid direct exposure to the laser beam, which is invisible. Shown at below is
the label located on the cover of the optical unit.
4. Maintenance
For safety of the service personnel, follow the maintenance instructions in the other section of this manual.
xvi OPERATION GUIDE
Safety Instructions Regarding the Disconnection of Power (USA)
Caution: The power plug is the main isolation device! Other switches on the equipment are only functional
switches and are not suitable for isolating the equipment from the power source.
Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l’appareil hors tension. Les
interrupteurs sur l’appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l’appareil hors
tension.
Other precautions (for users in California, the United States)
This product contains a CR Coin Lithium Battery which contains Perchlorate Material - special handling may
apply. See www.dtsc.ca.gov/hazardouswaste/perchlorate.
WARNING
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the
FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential
installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to
radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try
to correct the interference by one or more of the following measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
Consult the dealer or an experienced radio/TV technician for help.
The use of a non-shielded interface cable with the referenced device is prohibited.
CAUTION The changes or modifications not expressly approved by the party responsible for compliance could void the
user’s authority to operate the equipment.
This device complies with Part 15 of FCC Rules and RSS-Gen of IC Rules.
Operation is subject to the following two conditions; (1) this device may not cause interference, and (2) this device must
accept any interference, including interference that may cause undesired operation of the device.
* The above warning is valid only in the United States of America.
Radio Tag Technology
In some countries the radio tag technology used in this equipment to identify the toner container may be subject to
authorization and the use of this equipment may consequently be restricted.
MERCURY WARNING
THE LAMP(S) INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE RECYCLED OR DISPOSED OF
ACCORDING TO LOCAL, STATE OR FEDERAL LAWS.
OPERATION GUIDE xvii
Warranty (USA)
FS-1028MFP/FS-1128MFP
MULTIFUNCTIONAL PRODUCT LIMITED WARRANTY
Kyocera Mita America, Inc. and Kyocera Mita Canada, Ltd. (both referred to as “Kyocera”) warrant
the Customer’s new Multifunctional Product (referred to as “MFP”), and the new accessories
installed with the initial installation of the MFP, against any defects in material and workmanship for
a period of one (1) year, or 100,000 copies/prints from date of installation, whichever first occurs. In
the event the MFP or an accessory is found to be defective within the warranty period, Kyocera’s
only obligation and the Customer’s exclusive remedy shall be replacement of any defective parts.
Kyocera shall have no obligation to furnish labor.
This warranty covers Maintenance Kits and the components of Maintenance Kits included with the
original MFP for a period of three years or 100,000 copies/prints, whichever first occurs.
Maintenance Kits consist of the developing unit, the drum unit, the transfer belt, and the fixing unit.
Replacement Maintenance Kits have a 90 day Limited Warranty.
This warranty is valid only for the original retail purchaser (referred to as the “Customer”) of a new
Kyocera MFP in the United States of America or Canada, based upon the country of purchase.
In order to obtain performance of this warranty, the Customer must immediately notify the Authorized
Kyocera Dealer from whom the product was purchased. If the Kyocera Dealer is not able to provide
service, write to Kyocera at the address below for the name and address of the Authorized Kyocera
Dealer in your area, or check Kyocera’s website at www.kyoceramita.com/us.
This warranty does not cover MFPs or accessories which: (a) have become damaged due to
operator negligence, misuse, accidents, improper storage or unusual physical or electrical stress,
(b) have used parts or supplies which are not genuine Kyocera brand parts or supplies, (c) have
been installed or serviced by a technician not employed by Kyocera or an Authorized Kyocera
Dealer, or (d) have had the serial number modified, altered, or removed.
This warranty gives the Customer specific legal rights. The Customer may also have other rights,
which vary from state to state, or province to province. Neither the seller, nor any other person, is
authorized to extend the time period or expand this warranty on behalf of Kyocera.
THIS WARRANTY IS MADE IN LIEU OF ALL OTHER WARRANTIES AND CONDITIONS,
EXPRESS OR IMPLIED, AND KYOCERA SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY
OR CONDITION OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. THIS
WARRANTY SHALL NOT EXTEND TO, AND KYOCERA SHALL NOT BE LIABLE FOR, ANY
INCIDENTAL OR CONSEQUENTIAL DAMAGES WHICH MAY ARISE OUT OF THE USE OF, OR
INABILITY TO USE, THE MFP.
xviii OPERATION GUIDE
Legal Restriction on Copying/Scanning
It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.
Copying/Scanning the following items is prohibited and may be penalized by low.
It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/
scanned.
Paper money
Bank note
Securities
Stamp
Passport
Certificate
Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.
OPERATION GUIDE xix
Legal and Safety Information
Please read this information before using your machine. This chapter provides information on
the following topics.
Legal Information ........................................................... xx
Regarding Trade Names............................................... xxi
Energy Saving Control Function .................................. xxv
Automatic 2-Sided Copy Function ............................... xxv
Paper Recycling........................................................... xxv
Energy Star (ENERGY STAR®) Program.................... xxv
About this Operation Guide..........................................xxvi
Conventions in This Guide..........................................xxvii
xx OPERATION GUIDE
Legal Information
Copying or other reproduction of all or part of this guide without the prior written consent of Kyocera Mita
Corporation is prohibited.
OPERATION GUIDE xxi
Regarding Trade Names
PRESCRIBE and ECOSYS are trademarks of Kyocera Corporation.
KPDL is a trademark of Kyocera Corporation.
Microsoft, MS-DOS, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft
Corporation in the U.S.A. and/or other countries.
Windows Me, Windows XP and Windows Vista are trademarks of Microsoft Corporation.
PCL is a trademark of Hewlett-Packard Company.
Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.
Ethernet is a registered trademark of Xerox Corporation.
Novell and NetWare are registered trademarks of Novell, Inc.
IBM and IBM PC/AT are trademarks of International Business Machines Corporation.
Power PC is a trademark of IBM in the U.S.A. and/or other countries.
AppleTalk is a registered trademark of Apple Computer, Inc.
This machine has been developed using embedded real-time operating system Tornado™ by Wind River
Systems, Inc.
TrueType is a registered trademark of Apple Computer, Inc.
TypeBankG-B, TypeBankM-M and Typebank-OCR are trademarks of TypeBank®.
All European language fonts installed in this machine are used under licensing agreement with Monotype
Imaging Inc.
Helvetica, Palatino and Times are registered trademarks of Linotype-Hell AG.
ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered
trademarks of International Type-face Corporation.
UFST™ MicroType® fonts by Monotype Imaging Inc. are installed in this machine.
This machine contains the software having modules developed by Independent JPEG Group.
All other brands and product names are registered trademarks or trademarks of their respective companies. The
designations ™ and ® will not be used in this Operation Guide.
xxii OPERATION GUIDE
GPL
Firmware of this machine is using in part the GPL applied codes (www.fsf.org/copyleft/gpl.html). Please access
“http://www.kyoceramita.com/gpl” for more information on how to make GPL applied codes available.
Open SSLeay License
Copyright (c) 1998-2006 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the
following conditions are met:
1Redistributions of source code must retain the above copyright notice, this list of conditions and the
following disclaimer.
2Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the
following disclaimer in the documentation and/or other materials provided with the distribution.
3All advertising materials mentioning features or use of this software must display the following
acknowledgment:
“This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http:/
/www.openssl.org/)”
4The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to endorse or promote products
derived from this software without prior written permission.
For written permission, please contact openssl-[email protected].org.
5Products derived from this software may not be called “OpenSSL” nor may “OpenSSL” appear in their
names without prior written permission of the OpenSSL Project.
6Redistributions of any form whatsoever must retain the following acknowledgment: “This product includes
software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)”
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND ANY EXPRESSED OR IMPLIED
WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE
DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR
ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF
USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY
OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR
OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.
OPERATION GUIDE xxiii
Original SSLeay License
Copyright (C) 1995-1998 Eric Young ([email protected]soft.com) All rights reserved.
This package is an SSL implementation written by Eric Young ([email protected]). The implementation was
written so as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as the following conditions are aheared to.
The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code;
not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright
terms except that the holder is Tim Hudson ([email protected]).
Copyright remains Eric Young’s, and as such any Copyright notices in the code are not to be removed.
If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library
used.
This can be in the form of a textual message at program startup or in documentation (online or textual) provided
with the package.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the
following conditions are met:
1Redistributions of source code must retain the copyright notice, this list of conditions and the following
disclaimer.
2Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the
following disclaimer in the documentation and/or other materials provided with the distribution.
3All advertising materials mentioning features or use of this software must display the following
acknowledgement:
“This product includes cryptographic software written by Eric Young ([email protected]t.com)”
The word ‘cryptographic’ can be left out if the rouines from the library being used are not cryptographic
related :-).
4If you include any Windows specific code (or a derivative thereof) from the apps directory (application
code) you must include an acknowledgement:
“This product includes software written by Tim Hudson ([email protected]soft.com)”
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED
WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR
CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR
CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE
GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER
CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT
(INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS
SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
The licence and distribution terms for any publically available version or derivative of this code cannot be
changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU
Public Licence.]
xxiv OPERATION GUIDE
Monotype Imaging License Agreement
1Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a
special format as well as the UFST Software.
2You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles
and versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary
business or personal purposes at the address stated on the registration card you return to Monotype
Imaging. Under the terms of this License Agreement, you have the right to use the Fonts on up to three
printers. If you need to have access to the fonts on more than three printers, you need to acquire a multi-
user license agreement which can be obtained from Monotype Imaging. Monotype Imaging retains all
rights, title and interest to the Software and Typefaces and no rights are granted to you other than a
License to use the Software on the terms expressly set forth in this Agreement.
3To protect proprietary rights of Monotype Imaging, you agree to maintain the Software and other
proprietary information concerning the Typefaces in strict confidence and to establish reasonable
procedures regulating access to and use of the Software and Typefaces.
4You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup
copy. You agree that any such copy shall contain the same proprietary notices as those appearing on the
original.
5This License shall continue until the last use of the Software and Typefaces, unless sooner terminated.
This License may be terminated by Monotype Imaging if you fail to comply with the terms of this License
and such failure is not remedied within thirty (30) days after notice from Monotype Imaging. When this
License expires or is terminated, you shall either return to Monotype Imaging or destroy all copies of the
Software and Typefaces and documentation as requested.
6You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the
Software.
7Monotype Imaging warrants that for ninety (90) days after delivery, the Software will perform in
accordance with Monotype Imaging-published specifications, and the diskette will be free from defects in
material and workmanship. Monotype Imaging does not warrant that the Software is free from all bugs,
errors and omissions.
The parties agree that all other warranties, expressed or implied, including warranties of fitness for a
particular purpose and merchantability, are excluded.
8Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and
Typefaces is repair or replacement of defective parts, upon their return to Monotype Imaging.
In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or
consequential damages, or any damages caused by abuse or misapplication of the Software and
Typefaces.
9Massachusetts U.S.A. law governs this Agreement.
10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior
written consent of Monotype Imaging.
11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in
Technical Data and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or
subparagraph (c)(1)(ii), as appropriate. Further use, duplication or disclosure is subject to restrictions
applicable to restricted rights software as set forth in FAR 52.227-19 (c)(2).
12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms
and conditions. Neither party shall be bound by any statement or representation not contained in this
Agreement. No change in this Agreement is effective unless written and signed by properly authorized
representatives of each party. By opening this diskette package, you agree to accept the terms and
conditions of this Agreement.
OPERATION GUIDE xxv
Energy Saving Control Function
The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain
amount of time elapses since the device was last used, as well as a Sleep Mode where printer and fax functions
remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the
device within a set amount of time.
Low Power Mode
The device automatically enters Low Power Mode when 2 minutes have passed since the device was last used.
The amount of time of no activity that must pass before Low Power Mode is activated may be lengthened. For
more information refer to Auto Low Power Mode on page 3-4.
Sleep
The device automatically enters Sleep when 15 minutes have passed since the device was last used. The
amount of time of no activity that must pass before Sleep is activated may be lengthened. For more information
see Sleep and Auto Sleep on page 3-5.
Automatic 2-Sided Copy Function
This device includes 2-sided copying as a standard function. For example, by copying two 1-sided originals onto
a single sheet of paper as a 2-sided copy, it is possible to lower the amount of paper used. For more information
see Duplex Copying on page 3-14.
Paper Recycling
This device supports the recycled paper which reduces the load on the environment. Your sales or service
representative can provide information about recommended paper types.
Energy Star (ENERGY STAR®) Program
We have determined as a participating company in the International Energy Star Program that
this product is compliant with the standards laid out in the International Energy Star Program.
xxvi OPERATION GUIDE
About this Operation Guide
This Operation Guide contains the following chapters.
Chapter 1 - Part Names
Identifies machine parts and operation panel keys.
Chapter 2 - Preparation before Use
Explains adding paper, placing originals, connecting the machine, and necessary configurations before first use.
Chapter 3 - Basic Operation
Describes the procedures for basic copying, printing and scanning.
Chapter 4 - Copying Functions
Describes the functions you can use when copying.
Chapter 5 - Sending Functions
Describes the functions you can use when sending originals.
Chapter 6 - Document Box
Provides a basic guide to using document boxes.
Chapter 7 - Status / Job Cancel
Explains how to check the job status and job history and how to cancel jobs being printed or waiting to print.
Also explains how to check the remaining paper and device status and how to cancel fax transmission
Chapter 8 - Default Setting (System Menu)
Describes the System Menu options for general machine operation.
Chapter 9 - Maintenance
Describes cleaning and toner replacement.
Chapter 10 - Troubleshooting
Explains how to handle error messages, paper jams and other problems.
Chapter 11 - Management
Explains user login administration and job accounting.
Also describes the procedure for Data Security Kit installation.
Appendix
Explains how to enter characters, and lists the machine specifications.
Introduces the convenient optional equipment available for this machine.
Provides information on media types and paper sizes. Also includes a glossary of terms.
OPERATION GUIDE xxvii
Conventions in This Guide
The following conventions are used depending on the nature of the description.
Convention Description Example
Bold Indicates the operation panel
keys or a computer screen.
Press the Start key.
[Regular] Indicates a selection item on the
Message Display.
Select [System].
Italic Indicates a message displayed
on the Message Display.
Ready to copy is displayed.
Used to emphasize a key word,
phrase or references to
additional information.
For more information refer to Sleep and
Auto Sleep on page 3-5.
Note Indicates supplemental
information or operations for
reference.
NOTE:
Important Indicates items that are required
or prohibited so as to avoid
problems.
IMPORTANT:
Caution Indicates what must be
observed to prevent injury or
machine breakdown and how to
deal with it.
CAUTION:
xxviii OPERATION GUIDE
OPERATION GUIDE 1-1
1Part Names
This chapter identifies the machine parts and operation panel keys.
Operation Panel............................................................1-2
Machine ........................................................................1-4
Part Names
1-2 OPERATION GUIDE
Operation Panel
Blinks while data
is transmitted.
Message Display. Check what is
shown here while operating the
machine.
Blinks during printing
operation.
Selects the menu displayed
at the lower left in the
Message Display.
Selects the menu displayed
at the lower right in the
Message Display.
Switches between on-hook and off-hook when
manually sending a FAX.*
Shifts to switch the one-touch key numbers
(1 to 11 and 12 to 22).
Lamp is lit while shifted (12 to 22).
Displays the Add Destination screen, where you can add
destinations.
Displays the Confirm Destination screen, where you can edit and
delete destinations.
Calls the previous destination. Also used to enter a
pause when entering a FAX number.*
Displays the Address Book screen, where you can add, edit and delete destinations.
Used to call destinations registered to
the one-touch key numbers (1 to 22).
Displays the Copy
screen, where you can
make settings required
for copying.
Displays the FAX screen, where
you can send a FAX.*
Displays the Send screen, where you can send an e-mail,
folder (SMB/FTP) or FAX.*
Displays the Document Box screen, where you can
operate the document box and USB memory.
Displays the Status screen, where you
can check the status, print a status
report, and pause or cancel the job in
process.
Displays the System Menu/Counter menu screen,
where you can check the system settings and
counters.
* FAX functions available only in FS-1128MFP.
Part Names
OPERATION GUIDE 1-3
1
Lit when the machine's
main power is on.
Used to register or recall
programs.
Ends operation
(logs out) on the
Administration screen.
Turns the machine on/off. Also used
to put it into or recover it from sleep
mode.
Cancels the printing job in progress.
Resets settings and displays the
basic screen.
Starts copying and scanning operations and processing for
setting operations.
Clears entered numbers and characters.
Numeric keys. Enter
numbers and symbols.
Displays the function menu for copy,
print, transmission and document box.
Used to select a menu item, move the cursor when
entering characters, change a value, etc.
Returns the Message Display to the
previous screen.
Lights or blinks when an error occurs.
Selects the chosen item or finalizes the entered
value.
Blinks while the machine is accessing the memory.
Part Names
1-4 OPERATION GUIDE
Machine
1Original Cover (For FS-1028MFP only)
2Platen
3Original Size Indicator Plate
4Operation Panel
5Top Cover
6Front Cover
7Drum Unit
8Main Charger Cleaner
9Lock Lever
10 Toner Container
7
2
1
3
4
5
6
9
8
10
Part Names
OPERATION GUIDE 1-5
1
11 Top Tray
12 Paper Length Guide
13 Paper Stopper
14 Paper Width Guides
15 Cassette
16 Paper Width Guides (MP Tray)
17 MP (Multi-Purpose) Tray
18 MP Tray Extension
11
12
13
15
14
16
17 18
16
Part Names
1-6 OPERATION GUIDE
19 Anchor Pin
20 USB Interface Connector
21 Network Interface Connector
22 Rear Cover
23 Main Power Switch
24 Power Cord Connector
21
20
19
24
23
22
OPERATION GUIDE 2-1
2 Preparation before Use
This chapter explains the preparations before using this equipment for the first time as well
as the procedures for loading papers and originals.
Check bundled items
.........................................................2-2
Determining the Connection Method and Preparing Cables
.......2-3
Connecting Cables........................................................2-5
Switching the Language for Display [Language]...........2-7
Setting Date and Time ..................................................2-9
Network Setup (LAN Cable Connection) ....................2-12
Installing Software.......................................................2-24
COMMAND CENTER (Settings for E-mail) ................2-25
Sending E-mail............................................................2-26
Loading Paper.............................................................2-28
Loading Originals........................................................2-44
Preparation before Use
2-2 OPERATION GUIDE
Check bundled items
Check that the following items have been bundled.
Printed material
CD-ROM(Product Library)
CD-ROM(TWAIN compatible application)
Documents Contained in the Included CD-ROM
The following documents are contained in the included CD-ROM (Product Library). Refer to them as necessary.
Documents
KYOCERA COMMAND CENTER Operation Guide
Printer Driver User Guide
Network FAX Driver Operation Guide
KM-NET for Direct Printing Operation Guide
PRESCRIBE Commands Technical Reference
PRESCRIBE Commands Command Reference
Preparation before Use
OPERATION GUIDE 2-3
2
Determining the Connection Method and Preparing Cables
Check the method to connect the equipment to a PC or network, and prepare the necessary cables.
Connection Example
Determine the method to connect the equipment to a PC or network by referring to the illustration below.
Connecting a scanner to your PC network with a network
cable (100BASE-TX or 10BASE-T)
FAX
Send FTP
Sends the scanned
image as a data file on
the FTP.
Send E-mail
Sends the image data
of scanned originals to
the desired recipient
as a file attached to an
E-mail message.
Send SMB
Saves the scanned
image as a data file on
your PC.
MFP
FAX
Administrator’s
PC
COMMAND CENTER
Network settings, Scanner
default settings, User and
destination registration
Network FAX
TWAIN Scanning
WIA Scanning
TWAIN and WIA are
standardized interface
for communication
between software
applications and image
acquisition devices.
USB
USB
Network
Printing
Network
Network
Network
Network
USB
* FAX functions available only in FS-1128MFP.
Preparation before Use
2-4 OPERATION GUIDE
Preparing Necessary Cables
The following interfaces are available to connect the equipment to a PC. Prepare the necessary cables
according to the interface you use.
Available Standard Interfaces
Function Interface Necessary Cable
Printer/Scanner
/Network FAX*
* Network FAX and FAX functions available only in FS-1128MFP. For
details on Network FAX, refer to the FAX Operation Guide.
Network interface LAN (10Base-T or
100Base-TX, Shielded)
Printer/TWAIN
Scanning/WIA
Scanning
USB interface USB2.0 compatible cable
(Hi-Speed USB compliant,
Max. 5.0 m, Shielded)
Preparation before Use
OPERATION GUIDE 2-5
2
Connecting Cables
Follow the steps below to connect cables to the machine.
1Turn the main power switch off (O).
2Connect the machine to the PC or your network
device. When using the network interface, remove
the cap..
3Connect one end of the supplied power cable to the
machine and the other end to a power outlet.
IMPORTANT: Only use the power cable that comes with the machine.
Preparation before Use
2-6 OPERATION GUIDE
4Turn the main power switch on (|). The machine
begins to warm up.
5When connecting the network cable, configure the
network. For details, refer to Network Setup (LAN
Cable Connection) on page 2-12.
Preparation before Use
OPERATION GUIDE 2-7
2
Switching the Language for Display [Language]
Select the language displayed on the Message Display.
Use the procedure below to select the language.
1Press the System Menu/Counter key on the main
unit operation panel.
When you are performing user management and
have not logged in, a login screen will appear.
Then, enter the user ID and password to log in.
NOTE:
Refer to Character Entry Method on Appendix-5 for
details on entering characters.
If [Netwk Authentic.] is selected as the user
authentication method, press [Menu] (the Left
Select key) to select the authentication destination.
2In the Sys. Menu/Count. menu, press the U or V
key to select [Common Settings].
3Press the OK key. The Common Settings menu
appears.
4Press the U or V key to select [Language].
5Press the OK key. Language appears.
6Press the U or V key to select the desired
language and then press the OK key.
Login User Name:
L
b
********************
Login Password:
[ Menu ] [ Login ]
Sys. Menu/Count.:
a
b
5
User Property
*********************
7
Copy
[ Exit ]
6
Common Settings
Common Settings:
a
b
*********************
2
Default Screen
3
Sound
[ Exit ]
1
Language
Language:
a
b
*********************
2
Deutsch
3
Français
1
*English
Preparation before Use
2-8 OPERATION GUIDE
Completed. is displayed and the screen returns to
the Common Settings menu.
Preparation before Use
OPERATION GUIDE 2-9
2
Setting Date and Time
Follow the steps below to set the local date and time at the place of installation.
When you send an E-mail using the transmission function, the date and time as set here will be printed in the
header of the E-mail message. Set the date, time and time difference from GMT of the region where the machine
is used.
NOTE: Be sure to set the time difference before setting the date and time.
1Turn on the main power switch.
2Press the System Menu/Counter key on the main
unit operation panel.
When you are performing user management and
have not logged in, a login screen will appear.
Then, enter the user ID and password to log in.
NOTE: If [Netwk Authentic.] is selected as the user
authentication method, press [Menu] (the Left Select
key) to select the authentication destination.
3In the Sys. Menu/Count. menu, press the U or V
key to select [Common Settings].
4Press the OK key. The Common Settings menu
appears.
Login User Name:
L
b
********************
Login Password:
[ Menu ] [ Login ]
Sys. Menu/Count.:
a
b
5
User Property
*********************
7
Copy
[ Exit ]
6
Common Settings
Common Settings:
a
b
*********************
2
Default Screen
3
Sound
[ Exit ]
1
Language
Preparation before Use
2-10 OPERATION GUIDE
5Press the U or V key to select [Date Setting].
6A login screen will appear. Then, enter the user ID
and password to log in.
7Press the OK key. The Date Setting menu appears.
8Press the U or V key to select [Time Zone].
9Press the OK key. Time Zone appears.
10 Press the U or V key to select your region and
then press the OK key.
Completed. is displayed and the screen returns to
the Date Setting menu.
11
Press the U or V key to select [Summer Time].
12
Press the OK key. Summer Time appears.
13
Press the U or V key to select [On] or [Off] and
then press the OK key.
Login User Name:
L
b
********************
Login Password:
[ Menu ] [ Login ]
Date Setting:
a
b
*********************
2
Date Format
3
Time Zone
[ Exit ]
1
Date/Time
Time Zone
:
a
b
*********************
2
-11:00 Midway
3
-10:00 Hawaii
1
-12:00 Internati
Date Setting:
a
b
2
Date Format
3
Time Zone
*********************
[ Exit ]
4
Summer Time
Summer Time:
a
b
*********************
2
On
1
*Off
Preparation before Use
OPERATION GUIDE 2-11
2
Completed. is displayed and the screen returns to
the Date Setting menu.
14
Press the U or V key to select [Date/Time].
15
Press the OK key. Date/Time appears.
16
Press the Y or Z key to move the cursor position,
press the U or V key to enter year, month and day,
and then press the OK key.
17
Press the Y or Z key to move the cursor position,
press the U or V key to enter hours, minutes and
seconds, and then press the OK key.
Completed. is displayed and the screen returns to
the Date Setting menu.
18
Press the U or V key to select [Date Format].
19
Press the OK key. Date Format appears.
20
Press the U or V key to select the desired display
format and then press the OK key.
Completed. is displayed and the screen returns to
the Date Setting menu.
Date Setting:
a
b
*********************
2
Date Format
3
Time Zone
[ Exit ]
1
Date/Time
Date/Time:
a
b
Year
Month Day
2009
01
01
(Time Zone:Tokyo )
Date/Time:
a
b
Hour
Min. Second
11:
45:
50
(Time Zone:Tokyo )
Date Setting:
a
b
1
Date/Time
*********************
3
Time Zone
[ Exit ]
2
Date Format
Date Format:
a
b
*********************
2
Day/Month/Year
3
Year/Month/Day
1
*Month/Day/Year
Preparation before Use
2-12 OPERATION GUIDE
Network Setup (LAN Cable Connection)
The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP
(IPv4), TCP/IP (IPv6), IPX/SPX, NetBEUI, IPSec, and AppleTalk. It enables network printing on the Windows,
Macintosh, UNIX, NetWare and other platforms.
This section explains the TCP/IP (IPv4) Setup and AppleTalk Setup procedures. For other network settings,
refer to Network Setup on page 8-128.
TCP/IP (IPv4) Setup ...2-12
AppleTalk Setup ...2-22
TCP/IP (IPv4) Setup (by Entering IP Addresses)
Set up TCP/IP to connect to the Windows network. Set the IP addresses, subnet masks, and gateway
addresses. The default settings are "TCP/IP Protocol: On, DHCP: On, Bonjour: Off".
NOTE: Prior to the IP address entries, obtain permission from the network administrator.
Use the procedure below to setup the TCP/IP (IPv4) setting.
1Press the System Menu/Counter key on the main
unit operation panel.
When you are performing user management and
have not logged in, a login screen will appear.
Then, enter the user ID and password to log in.
NOTE:
Refer to Character Entry Method on Appendix-5 for
details on entering characters.
If [Netwk Authentic.] is selected as the user
authentication method, press [Menu] (the Left
Select key) to select the authentication destination.
2In the Sys. Menu/Count. menu, press the U or V
key to select [System], and then press the OK key.
Login User Name:
L
b
********************
Login Password:
[ Menu ] [ Login ]
Sys. Menu/Count.:
a
b
1
Report
2
Counter
*********************
[ Exit ]
3
System
Preparation before Use
OPERATION GUIDE 2-13
2
IMPORTANT: To make the settings, you must have
logged in using a user ID with administrator privileges.
The default settings of the login user name and login
password are both 2800.
If you have logged in using a user ID without
administrator privileges, the screen will display
Administrator only. and return to the standby screen.
3In the System menu, press the U or V key to select
[Network Setting].
4Press the OK key. The Network Setting menu
appears.
5Press the U or V key to select [TCP/IP Settings].
6Press the OK key. The TCP/IP Settings menu
appears.
7Press the U or V key to select [TCP/IP].
8Press the OK key. TCP/IP appears.
Administrator only.
System:
a
b
*********************
2
I/F Block Set.
3
Security Level
[ Exit ]
1
Network Setting
Network Setting:
a
b
*********************
2
NetWare
3
AppleTalk
[ Exit ]
1
TCP/IP Settings
TCP/IP Settings:
a
b
*********************
2
IPv4 Setting
3
IPv6 Setting
[ Exit ]
1
TCP/IP
TCP/IP:
a
b
1
Off
*********************
2
*On
Preparation before Use
2-14 OPERATION GUIDE
9Press the U or V key to select [On] and then press
the OK key.
Completed. is displayed and the screen returns to
the TCP/IP Settings menu.
10
Press the U or V key to select [IPv4 Setting].
11
Press the OK key. The IPv4 Setting menu appears.
12
Press the U or V key to select [DHCP].
13
Press the OK key. DHCP appears.
14
Press the U or V key to select [Off] and then press
the OK key.
Completed. is displayed and the screen returns to
the IPv4 Setting menu.
15
Press the U or V key to select [Bonjour].
16
Press the OK key. Bonjour appears.
TCP/IP Settings:
a
b
1
TCP/IP
*********************
3
IPv6 Setting
[ Exit ]
2
IPv4 Setting
IPv4 Setting:
a
b
*********************
2
Bonjour
3
IP Address
[ Exit ]
1
DHCP
DHCP:
a
b
1
Off
*********************
2
*On
IPv4 Setting:
a
b
1
DHCP
*********************
3
IP Address
[ Exit ]
2
Bonjour
Bonjour:
a
b
*********************
2
On
1
*Off
Preparation before Use
OPERATION GUIDE 2-15
2
17
Press the U or V key to select [Off] and then press
the OK key.
Completed. is displayed and the screen returns to
the IPv4 Setting menu.
18
Press the U or V key to select [IP Address].
19
Press the OK key. IP Address appears.
20
Use the arrow keys to enter the IP address.
Press the Y or Z key to move the cursor position
horizontally.
Press the U or V key or the numeric keys to enter
the IP Address. Each 3 digits can be set between
000 and 255.
IMPORTANT: When the DHCP Setting (page 2-18) is
[On], the current IP address is displayed and cannot be
changed.
When setting an IP address, set the DHCP Setting
(page 2-18) to Off.
21
Press the OK key. Completed. is displayed and the
screen returns to the IPv4 Setting menu.
22 Press the U or V key to select [Subnet Mask].
IPv4 Setting:
a
b
1
DHCP
2
Bonjour
*********************
[ Exit ]
3
IP Address
IP Address:
a
b
123.145.167.
189
IP Address:
b
123.145.167.189
IPv4 Setting:
a
b
3
IP Address
*********************
5
Default Gateway
[ Exit ]
4
Subnet Mask
Preparation before Use
2-16 OPERATION GUIDE
23 Press the OK key. Subnet Mask appears.
24
Use the arrow keys to enter the Subnet Mask.
Press the Y or Z key to move the cursor position
horizontally.
Press the U or V key or the numeric keys to enter
the Subnet Mask. Each 3 digits can be set between
000 and 255.
IMPORTANT: When the DHCP Setting (page 2-18) is
[On], the current Subnet Mask is displayed and cannot
be changed.
When setting an Subnet Mask, set the DHCP Setting
(page 2-18) to Off.
25
Press the OK key. Completed. is displayed and the
screen returns to the IPv4 Setting menu.
26 Press the U or V key to select [Default Gateway].
27
Press the OK key. Default Gateway appears.
28
Use the arrow keys to enter the Default Gateway.
Press the Y or Z key to move the cursor position
horizontally.
Press the U or V key or the numeric keys to enter
the Default Gateway. Each 3 digits can be set
between 000 and 255.
Subnet Mask:
a
b
123.145.167.
189
IPv4 Setting:
a
b
3
IP Address
4
Subnet Mask
*********************
[ Exit ]
5
Default Gateway
Default Gateway:
a
b
123.145.167.
189
Preparation before Use
OPERATION GUIDE 2-17
2
IMPORTANT: When the DHCP Setting (page 2-18) is
[On], the current Default Gateway is displayed and
cannot be changed.
When setting an Default Gateway, set the DHCP
Setting (page 2-18) to Off.
29
Press the OK key. Completed. is displayed and the
screen returns to the IPv4 Setting menu.
Preparation before Use
2-18 OPERATION GUIDE
DHCP Settings
Select whether or not to use the DHCP server. The default setting is On.
Use the procedure below to specify the DHCP setting.
1Press the System Menu/Counter key on the main
unit operation panel.
When you are performing user management and
have not logged in, a login screen will appear.
Then, enter the user ID and password to log in.
NOTE:
Refer to Character Entry Method on Appendix-5 for
details on entering characters.
If [Netwk Authentic.] is selected as the user
authentication method, press [Menu] (the Left
Select key) to select the authentication destination.
2In the Sys. Menu/Count. menu, press the U or V
key to select [System], and then press the OK key.
IMPORTANT: To make the settings, you must have
logged in using a user ID with administrator privileges.
If you have logged in using a user ID without
administrator privileges, the screen will display
Administrator only. and return to the standby screen.
3In the System menu, press the U or V key to select
[Network Setting].
Login User Name:
L
b
********************
Login Password:
[ Menu ] [ Login ]
Sys. Menu/Count.:
a
b
1
Report
2
Counter
*********************
[ Exit ]
3
System
Administrator only.
System:
a
b
*********************
2
I/F Block Set.
3
Security Level
[ Exit ]
1
Network Setting
Preparation before Use
OPERATION GUIDE 2-19
2
4Press the OK key. The Network Setting menu
appears.
5Press the U or V key to select [TCP/IP Settings].
6Press the OK key. The TCP/IP Settings menu
appears.
7Press the U or V key to select [TCP/IP].
8Press the OK key. TCP/IP appears.
9Press the U or V key to select [On] and then press
the OK key.
Completed. is displayed and the screen returns to
the TCP/IP Settings menu.
10
Press the U or V key to select [IPv4 Setting].
11
Press the OK key. The IPv4 Setting menu appears.
12
Press the U or V key to select [DHCP].
Network Setting:
a
b
*********************
2
NetWare
3
AppleTalk
[ Exit ]
1
TCP/IP Settings
TCP/IP Settings:
a
b
*********************
2
IPv4 Setting
3
IPv6 Setting
[ Exit ]
1
TCP/IP
TCP/IP:
a
b
1
Off
*********************
2
*On
TCP/IP Settings:
a
b
1
TCP/IP
*********************
3
IPv6 Setting
[ Exit ]
2
IPv4 Setting
IPv4 Setting:
a
b
*********************
2
Bonjour
3
IP Address
[ Exit ]
1
DHCP
Preparation before Use
2-20 OPERATION GUIDE
13
Press the OK key. DHCP appears.
14
Press the U or V key to select [On] or [Off] and
then press the OK key.
Completed. is displayed and the screen returns to
the IPv4 Setting menu.
Bonjour Settings
Select whether or not to use Bonjour. The default setting is Off.
Use the procedure below to specify the Bonjour setting.
1Press the System Menu/Counter key on the main
unit operation panel.
When you are performing user management and
have not logged in, a login screen will appear.
Then, enter the user ID and password to log in.
NOTE:
Refer to Character Entry Method on Appendix-5 for
details on entering characters.
If [Netwk Authentic.] is selected as the user
authentication method, press [Menu] (the Left
Select key) to select the authentication destination.
2In the Sys. Menu/Count. menu, press the U or V
key to select [System], and then press the OK key.
IMPORTANT: To make the settings, you must have
logged in using a user ID with administrator privileges.
If you have logged in using a user ID without
administrator privileges, the screen will display
Administrator only. and return to the standby screen.
DHCP:
a
b
1
Off
*********************
2
*On
Login User Name:
L
b
********************
Login Password:
[ Menu ] [ Login ]
Sys. Menu/Count.:
a
b
1
Report
2
Counter
*********************
[ Exit ]
3
System
Administrator only.
Preparation before Use
OPERATION GUIDE 2-21
2
3In the System menu, press the U or V key to select
[Network Setting].
4Press the OK key. The Network Setting menu
appears.
5Press the U or V key to select [TCP/IP Settings].
6Press the OK key. The TCP/IP Settings menu
appears.
7Press the U or V key to select [TCP/IP].
8Press the OK key. TCP/IP appears.
9Press the U or V key to select [On] and then press
the OK key.
Completed. is displayed and the screen returns to
the TCP/IP Settings menu.
10
Press the U or V key to select [IPv4 Setting].
System:
a
b
*********************
2
I/F Block Set.
3
Security Level
[ Exit ]
1
Network Setting
Network Setting:
a
b
*********************
2
NetWare
3
AppleTalk
[ Exit ]
1
TCP/IP Settings
TCP/IP Settings:
a
b
*********************
2
IPv4 Setting
3
IPv6 Setting
[ Exit ]
1
TCP/IP
TCP/IP:
a
b
*********************
2
*On
1
Off
TCP/IP Settings:
a
b
1
TCP/IP
*********************
3
IPv6 Setting
[ Exit ]
2
IPv4 Setting
Preparation before Use
2-22 OPERATION GUIDE
11
Press the OK key. The IPv4 Setting menu appears.
12
Press the U or V key to select [Bonjour].
13
Press the OK key. Bonjour appears.
14
Press the U or V key to select [On] or [Off] and
then press the OK key.
Completed. is displayed and the screen returns to
the IPv4 Setting menu.
AppleTalk Setup
Select the Apple Talk network connection. The default setting is On.
Use the procedure below to setup the AppleTalk setting.
1Press the System Menu/Counter key on the main
unit operation panel.
When you are performing user management and
have not logged in, a login screen will appear.
Then, enter the user ID and password to log in.
NOTE:
Refer to Character Entry Method on Appendix-5 for
details on entering characters.
If [Netwk Authentic.] is selected as the user
authentication method, press [Menu] (the Left
Select key) to select the authentication destination.
IPv4 Setting:
a
b
1
DHCP
*********************
3
IP Address
[ Exit ]
2
Bonjour
Bonjour:
a
b
*********************
2
On
1
*Off
Login User Name:
L
b
********************
Login Password:
[ Menu ] [ Login ]
Preparation before Use
OPERATION GUIDE 2-23
2
2In the Sys. Menu/Count. menu, press the U or V
key to select [System], and then press the OK key.
IMPORTANT: To make the settings, you must have
logged in using a user ID with administrator privileges.
If you have logged in using a user ID without
administrator privileges, the screen will display
Administrator only. and return to the standby screen.
3In the System menu, press the U or V key to select
[Network Setting].
4Press the OK key. The Network Setting menu
appears.
5Press the U or V key to select [AppleTalk].
6Press the OK key. AppleTalk appears.
7Press the U or V key to select [On] or [Off] and
then press the OK key.
Completed. is displayed and the screen returns to
the Network Setting menu.
Sys. Menu/Count.:
a
b
1
Report
2
Counter
*********************
[ Exit ]
3
System
Administrator only.
System:
a
b
*********************
2
I/F Block Set.
3
Security Level
[ Exit ]
1
Network Setting
Network Setting:
a
b
*********************
2
NetWare
3
AppleTalk
[ Exit ]
1
TCP/IP Settings
AppleTalk
a
b
1
Off
*********************
2
*On
Preparation before Use
2-24 OPERATION GUIDE
Installing Software
Install appropriate software on your PC from the included Product Library CD-ROM (Product Library) if you want
to use the printer function of this machine or perform TWAIN / WIA transmission or FAX transmission from your
PC.
NOTE: Installation on Windows XP, Windows 2000, Server 2003 and Windows Vista must be done by a user
logged on with administrator privileges.
Plug and Play is disabled on this device when in Sleep Mode. Wake the device from Low Power Mode or Sleep
Mode before continuing. See Auto Low Power Mode on page 3-4 and Sleep and Auto Sleep on page 3-5.
FAX functions available only in FS-1128MFP.
Preparation before Use
OPERATION GUIDE 2-25
2
COMMAND CENTER (Settings for E-mail)
COMMAND CENTER is a tool used for tasks such as verifying the operating status of the machine and changing
the settings for security, network printing, E-mail transmission and advanced networking.
NOTE: Here, information on the FAX settings has been omitted. For more information on using the FAX, refer
to the Fax Kit Operation Guide.
FAX functions available only in FS-1128MFP.
The procedure for accessing COMMAND CENTER is explained below.
1Launch your Web browser.
2In the Address or Location bar, enter the machine’s IP address.
E.g.) http://192.168.48.21/
The web page displays basic information about the machine and COMMAND CENTER as well as their
current status.
3Select a category from the navigation bar on the left of the screen. The values for each category must be
set separately.
If restrictions have been set for COMMAND CENTER, enter the correct password to access pages other
than the startup page. The default setting is admin00. The password can be changed.
For details, refer to the KYOCERA COMMAND CENTER Operation Guide.
Preparation before Use
2-26 OPERATION GUIDE
Sending E-mail
Specifying the SMTP settings allows you to send images loaded onto this machine as E-mail attachments.
To use this function, this machine must be connected to a mail server using the SMTP protocol.
Before sending images loaded onto this machine as E-mail attachments, check the following:
The network environment used to connect this machine to the mail server
A full-time connection via a LAN is recommended.
SMTP Settings
Use COMMAND CENTER to register the IP address or host name of the SMTP server.
If limits have been set on the size of E-mail messages, it may not be possible to send very large E-mails.
Sender address
The procedure for specifying the SMTP settings is explained below.
1Click Advanced -> SMTP -> General.
Preparation before Use
OPERATION GUIDE 2-27
2
2Enter the correct settings in each field.
The settings to be specified in the SMTP settings screen are shown below.
3Click Submit.
Item Description
SMTP Protocol Enables or disables SMTP protocol. To use E-mail, this protocol must be
enabled.
SMTP Port Number Set the SMTP Port Number or use the SMTP default port 25.
SMTP Server Name Enter the SMTP server IP address or its name. The maximum length of the
SMTP server name and IP address is 64 characters. If entering the name, a DNS
server address must also be configured. The DNS server address may be
entered on the TCP/IP General tab.
SMTP Server Timeout Enter the default time out for the server in seconds.
Authentication
Protocol
Enables or disables the SMTP authentication protocol or sets POP before SMTP
as the protocol. The SMTP authentication supports Microsoft Exchange 2000.
Authenticate as Authentication can be set from three POP3 accounts or you can choose a
different account.
Login User Name When Other is selected for Authenticate, the login user name set here will be
used for SMTP authentication. The maximum length of the login user name is
64 characters.
Login Password When Other is selected for Authenticate, the password set here will be used for
authentication. The maximum length of the login password is 64 characters.
POP before SMTP
Timeout
Enter the timeout (in seconds) if you chose POP before SMTP as the
Authentication Protocol.
Test This will test if the SMTP connection can be successfully established.
E-mail Size Limit Enter the maximum size of E-mail that can be sent in kilobytes. When the value is
0, the limitation for E-mail size is disabled.
Sender Address Enter the E-mail address of the person responsible for the machine, such as the
machine administrator, so that a reply or non-delivery report will go to a person
rather than to the machine. The sender address must be entered correctly for
SMTP authentication. The maximum length of the sender address is
128 characters.
Signature Enter the signature. The signature is free form text that will appear at the end of
the E-mail body. It is often used for further identification of the machine. The
maximum length of the signature is 512 characters.
Domain Restriction Enter the domain names that can be permitted or rejected. The maximum length
of the domain name is 32 characters. You can also specify E-mail addresses.
Preparation before Use
2-28 OPERATION GUIDE
Loading Paper
Paper can be loaded standardly in the cassette and the multi purpose tray. A paper feeder is also available as
an option (refer to Optional Equipment on Appendix-2).
Before Loading Paper
When you open a new package of paper, fan the sheets
to separate them slightly prior to loading in the following
steps.
1Bend the whole set of sheets to swell them in the
middle.
2Hold the stack at both ends and stretch it while
keeping the entire stack swelled.
3Raise the right and left hands alternately to create
a gap and feed air between the papers.
4Finally, align the papers on a level, flat table.
If the paper is curled or folded, straighten it before
loading. Paper that is curled or folded may cause a
jam.
CAUTION: If you copy onto used paper (paper already
used for copying), do not use paper that is stapled or
clipped together. This may damage the machine or
cause poor image quality.
NOTE: If printouts are curled or not neatly stapled,
turn the stack in the cassette upside down.
Avoid exposing opened paper to high temperatures
and high humidity as dampness can be a cause of
problems. Seal any remaining paper after loading
in the multi purpose tray or cassettes back in the
paper storage bag.
If the machine will not be used for a prolonged
period, protect all paper from humidity by removing
it from the cassettes and sealing it in the paper
storage bag.
NOTE: If you use special paper such as letterhead,
paper with holes or paper with pre-prints like logo or
company name, refer to Paper on Appendix-9.
Preparation before Use
OPERATION GUIDE 2-29
2
Loading Paper in the Cassettes
The standard cassette will each hold plain paper, recycled paper or color paper.
The standard cassette holds up to 250 sheets of A4 or smaller plain paper (80 g/m2).
The following paper sizes are supported: Legal, Oficio II, Letter, Executive, Statement, A4, B5, A5, A6, Folio,
and 16K.
IMPORTANT:
You should not use inkjet printer paper or any paper with a special surface coating. (Such papers may
cause paper jams or other faults.)
When using media types other than plain paper (such as recycled or colored paper), always specify the
media type setting. (Refer to Specifying Paper Size and Media Type for the Cassettes on page 2-38)
The cassettes can hold paper with weights up to 120 g/m2.
Do not load thick paper that is heavier than 120 g/m2 in the cassettes. Use the multi purpose tray for paper
that is heavier than 120 g/m2.
1Pull the cassette completely out of the machine.
IMPORTANT: When pulling the cassette out of the
machine, ensure it is supported and does not fall out.
2Press the bottom plate down until it locks.
Preparation before Use
2-30 OPERATION GUIDE
3Adjust the position of the paper width guides
located on the left and right sides of the cassette.
Press the paper width adjusting tab on the left
guide and slide the guides to the paper size
required.
NOTE: Paper sizes are marked on the cassette.
4Adjust the paper length guide to the paper size
required.
If you are going to use paper that is longer than A4,
pull out the extension paper cassette by pushing
the release lever one by one and adjust it to the
desired paper size.
Preparation before Use
OPERATION GUIDE 2-31
2
5Load the paper in the cassette. Ensure the side to
be printed is facing down and the paper is not
folded, curled, or damaged.
IMPORTANT: Do not load paper above the triangle
mark located on the width guide.
Before loading the paper, be sure that it is not
curled or folded. Paper that is curled or folded may
cause paper jams.
Ensure that the loaded paper does not exceed the
level indicator (see illustration below).
When loading the paper, keep the side that was
closest the package seal facing up.
The paper length and width guides must be
adjusted to the paper size. Loading the paper
without adjusting these guides may cause skewed
feeding and paper jams.
Be sure that the paper length and width guides rest
securely against the paper. If there is a gap,
readjust the guides to fit the paper.
6Insert the paper cassette into the slot in the
machine. Push it straight in as far as it will go.
Preparation before Use
2-32 OPERATION GUIDE
There is a paper gauge on the left side of the front
of the paper cassette to indicate the remaining
paper supply. When paper is exhausted, the pointer
will go down to the level of (empty).
NOTE: If the machine will not be used for a prolonged
period, protect all paper from humidity by removing it
from the cassettes and sealing it in the paper storage
bag.
7Select the media type (plain, recycled, etc.) loaded
in the cassette. (Refer to Specifying Paper Size
and Media Type for the Cassettes on page 2-38.)
Loading Paper in the Multi Purpose Tray
The multi purpose tray will hold up to 50 sheets of A4 or smaller plain paper (80 g/m2).
The multi purpose tray accepts paper sizes from A4 to A6 and Hagaki and from Legal to Statement-R, and 16K.
Be sure to use the multi purpose tray when you print on any special paper.
IMPORTANT: When using media types other than plain paper (such as recycled or colored paper), always
specify the media type setting. (Refer to Specifying Paper Size and Media Type for the Multi Purpose Tray on
page 2-41.) If you are using a paper weight of 106 g/m2 or more, set the media type to Thick.
The capacity of the multi purpose tray is as follows.
A4 or smaller plain paper (80 g/m2), recycled paper or color paper: 50 sheets
Hagaki: 15 sheets
OHP film: 1 sheet
Envelope DL, Envelope C5, Envelope #10 (Commercial #10), Monarch, Youkei 4, Youkei 2: 1 sheet
NOTE: When you load custom size paper, enter the paper size by referring to Specifying Paper Size and
Media Type for the Multi Purpose Tray on page 2-41.
When you use special paper such as transparencies or thick paper, select the media type by referring to
Specifying Paper Size and Media Type for the Multi Purpose Tray on page 2-41.
Preparation before Use
OPERATION GUIDE 2-33
2
1Pull the MP tray towards you until it stops.
2Pull out the subtray.
3Adjust the position of the paper guides on the MP
tray. Standard paper sizes are marked on the MP
tray or Manual Feed tray. For standard paper sizes,
slide the paper guides to the corresponding mark.
Preparation before Use
2-34 OPERATION GUIDE
4Align the paper with the paper guides and insert as
far as it will go.
IMPORTANT: Keep the side that was closest the
package seal facing up.
Curled paper must be uncurled before use.
Straighten the top edge if it is curled.
When loading paper into the multi purpose tray, check
that there is no paper left over in the tray from a previous
job before loading the paper. If there is just a small
amount of paper left over in the multi purpose tray and
you want to add more, first remove the left-over paper
from the tray and include it with the new paper before
loading the paper back into the tray.
Loading Envelopes
1 envelope may be loaded in the multi purpose tray.
Acceptable envelope sizes are as follows.
Acceptable Envelope Size
Hagaki 148×100 (mm)
Oufuku Hagaki 148×200 (mm)
Youkei 2 162×114 (mm)
Youkei 4 235×105 (mm)
Monarch 3 7/8"×7 1/2"
Envelope #10 (Commercial #10) 4 1/8"×9 1/2"
Envelope DL 110×220 (mm)
Envelope C5 162×229 (mm)
Executive 7 1/4"×10 1/2"
Envelope #9 (Commercial #9) 3 7/8"×8 7/8"
Envelope #6 (Commercial #6 3/4) 3 5/8"×6 1/2"
ISO B5 176×250 (mm)
Preparation before Use
OPERATION GUIDE 2-35
2
1Pull the MP tray towards you until it stops.
2Pull out the subtray.
3Adjust the position of the paper guides on the MP
tray. Standard paper sizes are marked on the MP
tray or Manual Feed tray. For standard paper sizes,
slide the paper guides to the corresponding mark.
Preparation before Use
2-36 OPERATION GUIDE
4Align the paper with the paper guides and insert as
far as it will go.
5For landscape form envelopes, close the flap.
Insert the envelope all the way along the width
guides, keeping the printing side face-up and the
edge with the flap facing towards you.
For portrait form envelopes, close the flap. Insert
the envelope all the way along the width guides,
keeping the printing side face-up and the edge with
the flap facing the insertion slot.
When you load envelopes or cardstock in the multi purpose tray
Load envelope with the print side facing up.
Close the flap.
Landscape form envelopes
Portrait form envelopes
Cardstock (Hagaki)
Return postcard (Oufuku Hagaki)
NOTE: Use unfolded return postcard (Oufuku Hagaki).
Preparation before Use
OPERATION GUIDE 2-37
2
IMPORTANT: How to load envelopes (orientation and
facing) will differ depending on the type of envelope. Be
sure to load it in correctly, otherwise printing may be
done in the wrong direction or on the wrong face.
NOTE: When you load envelopes in the multi purpose
tray, select the envelope type by referring to Specifying
Paper Size and Media Type for the Multi Purpose
Tray on page 2-41.
Preparation before Use
2-38 OPERATION GUIDE
Specifying Paper Size and Media
The default paper size setting for cassette, for multi purpose tray and for the optional paper feeder (cassettes 2
and 3) is [Letter], and the default media type setting is [Plain].
To fix the type of paper to be used in cassettes, specify the paper size and media type setting. (Refer to
Specifying Paper Size and Media Type for the Cassettes on page 2-38.)
To fix the type of paper to be used in multi purpose tray, specify the paper size setting. (Refer to Specifying
Paper Size and Media Type for the Multi Purpose Tray on page 2-41.)
Specifying Paper Size and Media Type for the Cassettes
To fix the type of paper to be used in cassette or the optional paper feeder (cassettes 2 and 3), specify the paper
size. Also, you use a media type other than plain paper, specify the media type setting.
NOTE: If using the FS-1128MFP, the available media types for printing received faxes are as shown below.
Plain, Recycled, Bond, Color, High Quality and Rough
1Press the System Menu/Counter key on the main
unit operation panel.
When you are performing user management and
have not logged in, a login screen will appear.
Then, enter the user ID and password to log in.
NOTE:
Refer to Character Entry Method on Appendix-5 for
details on entering characters.
If [Netwk Authentic.] is selected as the user
authentication method, press [Menu] (the Left
Select key) to select the authentication destination.
Selection Item Selectable Size/Type
Paper Size Select from the standard sizes. Selectable paper
sizes are as follows.
Inch size: Letter, Legal, Statement and Oficio II
Metric size: A4, A5, A6, B5, Folio, and 16K
Media Type Plain, Rough, Recycled, Preprinted, Bond, Color,
Prepunched, Letterhead, High Quality and
Custom 1~8*
* To change to a media type other than Plain, refer to Paper
Weight on page 8-17.
Login User Name:
L
b
********************
Login Password:
[ Menu ] [ Login ]
Preparation before Use
OPERATION GUIDE 2-39
2
2In the Sys. Menu/Count. menu, press the U or V
key to select [Common Settings].
3Press the OK key. The Common Settings menu
appears.
4Press the U or V key to select [Orig./Paper Set.].
5Press the OK key. The Orig./Paper Set. menu
appears.
6Press the U or V key to select from [Cassette 1
Set.] to [Cassette 3 Set.].
NOTE: [Cassette 2] and [Cassette 3] are shown when
the optional cassettes are installed.
Follow the steps below when you select the main
unit cassette (Cassette 1). Operate in a similar
fashion when you select an optional cassette
(Cassette 2 or 3).
7Press the OK key. The Cassette 1 Set. menu
appears.
8Press the U or V key to select [Cassette 1 Size].
Sys. Menu/Count.:
a
b
5
User Property
*********************
7
Copy
[ Exit ]
6
Common Settings
Common Settings:
a
b
*********************
2
Default Screen
3
Sound
[ Exit ]
1
Language
Orig./Paper Set.:
a
b
*********************
2
Def. Orig. Size
3
Custom PaperSize
[ Exit ]
1
Custom Orig.Size
Cassette 1 Set.
:
a
b
*********************
2
Cassette 1 Type
[ Exit ]
1
Cassette 1 Size
Preparation before Use
2-40 OPERATION GUIDE
9Press the OK key. Cassette 1 Size appears.
10
Press the U or V key to select the desired paper
size and then press the OK key.
Completed. is displayed and the screen returns to
the Cassette 1 Set. menu.
11
Press the U or V key to select [Cassette 1 Type].
12
Press the OK key. Cassette 1 Type appears.
13
Press the U or V key to select the desired paper
type and then press the OK key.
Completed. is displayed and the screen returns to
the Cassette 1 Set. menu.
Cassette 1 Size
:
a
b
*********************
2
Legal
a
3
Statement
a
1
*Letter
a
Cassette 1 Set.
:
a
b
1
Cassette 1 Size
*********************
[ Exit ]
2
Cassette 1 Type
Cassette 1 Type:
a
b
*********************
2
Rough
3
Recycled
1
*Plain
Preparation before Use
OPERATION GUIDE 2-41
2
Specifying Paper Size and Media Type for the Multi Purpose Tray
To fix the type of paper to be used in the multi purpose tray, specify the paper size.When using other than a
plain paper, specify the media type.
NOTE: If using the FS-1128MFP and the multi purpose tray is used to print a received FAX, the available
media types are as shown below.
Plain, Recycled, Bond, Color, High Quality and Rough
1Press the System Menu/Counter key on the main
unit operation panel.
Item Description
Paper
Size
Standard
Sizes
Select from the standard sizes. Selectable paper sizes
are as follows.
Inch size: Letter, Legal, Statement, Executive, and Oficio
II
Metric size: A4, A5, A6, B5, B6, Folio and 16K
Others Select from special standard sizes and custom sizes.
Selectable paper sizes are as follows.
ISO B5, Envelope #10 (Commercial #10), Envelope #9
(Commercial #9), Envelope #6 (Commercial #6 3/4),
Envelope Monarch, Envelope DL, Envelope C5, Hagaki,
Oufuku Hagaki, Youkei 4, Youkei 2
Size
Entry
Enter the size not included in the standard size.
Selectable paper sizes are as follows.
Inch size
X (Horizontal): 5.83~14.02" (in 0.01" increments),
Y (Vertical): 2.75~8.50" (in 0.01" increments)
Metric size
X (Horizontal): 148~356 mm (in 1mm increments),
Y (Vertical): 80~216 mm (in 1mm increments)
Media Type Selectable media types are as follows.
Plain, Transparency, Rough, Vellum, Labels, Recycled,
Preprinted, Bond, Cardstock, Color, Prepunched,
Letterhead, Envelope, Thick, High Quality and Custom
1~8*
* To change to a media type other than Plain, refer to Paper Weight on page
8-17.
Preparation before Use
2-42 OPERATION GUIDE
When you are performing user management and
have not logged in, a login screen will appear.
Then, enter the user ID and password to log in.
NOTE:
Refer to Character Entry Method on Appendix-5 for
details on entering characters.
If [Netwk Authentic.] is selected as the user
authentication method, press [Menu] (the Left
Select key) to select the authentication destination.
2In the Sys. Menu/Count. menu, press the U or V
key to select [Common Settings].
3Press the OK key. The Common Settings menu
appears.
4Press the U or V key to select [Orig./Paper Set.].
5Press the OK key. The Orig./Paper Set. menu
appears.
6Press the U or V key to select [MP Tray Set.].
7Press the OK key. The MP Tray Set. menu
appears.
8Press the U or V key to select [MP Tray Size].
Login User Name:
L
b
********************
Login Password:
[ Menu ] [ Login ]
Sys. Menu/Count.:
a
b
5
User Property
*********************
7
Copy
[ Exit ]
6
Common Settings
Common Settings:
a
b
*********************
2
Default Screen
3
Sound
[ Exit ]
1
Language
Orig./Paper Set.:
a
b
*********************
2
Def. Orig. Size
3
Custom PaperSize
[ Exit ]
1
Custom Orig.Size
MP Tray Set.:
a
b
*********************
2
MP Tray Type
[ Exit ]
1
MP Tray Size
Preparation before Use
OPERATION GUIDE 2-43
2
9Press the OK key. MP Tray Size appears.
10
Press the U or V key to select the desired paper
size and then press the OK key.
If you select [Others], select one of the other
options and then press the OK key.
If you select [Size Entry], use the numeric keys to
enter the Y (vertical) size and press the OK key,
and then enter the X (horizontal) size and press the
OK key.
Completed. is displayed and the screen returns to
the MP Tray Set. menu.
11
Press the U or V key to select [MP Tray Type].
12
Press the OK key. MP Tray Type appears.
13
Press the U or V key to select the desired paper
type and then press the OK key.
Completed. is displayed and the screen returns to
the MP Tray Set. menu.
MP Tray Size:
a
b
*********************
2
Legal
a
3
Statement
a
1
*Letter
a
Others:
a
b
*********************
2
Envelope #10
3
Envelope #9
1
*ISO B5
a
Size Entry(Y):
D
b
(5.83 - 14.02)
x
*
*
*11.49*
"
MP Tray Set.:
a
b
1
MP Tray Size
*********************
[ Exit ]
2
MP Tray Type
MP Tray Type:
a
b
*********************
2
Transparency
3
Rough
1
*Plain
Preparation before Use
2-44 OPERATION GUIDE
Loading Originals
Follow the steps below to load originals for copying, sending or storing.
Placing Originals on the Platen
You may place books or magazines on the platen in addition to ordinary sheet originals.
1Open the original cover.
NOTE: If the optional document processor (DP-110) is
installed, open the document processor. Before
opening the document processor, be sure that there
are no originals left on the original table or on the
original eject table. Originals left on the original table or
on the original eject table may fall off when the
document processor is opened.
Keep the document processor open if the original is 30
mm or thicker.
2Place the original. Put the scanning side facedown
and align it flush against the original size indicator
plates with the back left corner as the reference
point.
3Close the original cover.
IMPORTANT: Do not push the original cover forcefully
when you close it. Excessive pressure may crack the
platen glass.
Do not close the document processor when the original
is 30 mm or thicker. The connector of the document
processor will be removed form the machine.
NOTE: Shadows may be produced around the edges
and in the middle of open-faced originals.
CAUTION: Do not leave the document processor open
as there is a danger of personal injury.
Preparation before Use
OPERATION GUIDE 2-45
2
Loading Originals in the Document Processor
The optional document processor automatically scans each sheet of multiple originals. Both sides of two-sided
originals are scanned.
Part Names of the Document Processor
(1) Top cover
(2) Original width guides
(3) Original table
(4) Original eject table
(5) Original stopper
(6) Opening handle
Originals Supported by the Document Processor
The document processor supports the following types of originals.
Originals Not Supported by the Document Processor
Do not use the document processor for the following types of originals.
Soft originals such as vinyl sheets
Transparencies such as OHP film
Carbon paper
Originals with very slippery surfaces
Originals with adhesive tape or glue
Wet originals
Originals with correction fluid which is not dried
Irregularly shaped (non-rectangular) originals
Originals with cut-out sections
Crumpled paper
Originals with folds (Straighten the folds before loading. Failure to do so may cause the originals to jam).
Originals bound with clips or staples (Remove the clips or staples and straighten curls, wrinkles or creases
before loading. Failure to do so may cause the originals to jam).
(1)
(2)
(3)
(6)
(4)
(5)
Weight 50 to 120 g/m2 (duplex: 50 to 110 g/m2)
Size Maximum A4 to Minimum A5
Maximum Legal to Minimum Statement
Capacity Plain paper, Colored paper, Recycled paper,
High quality paper: 50 sheets
Thick paper (110 g/m2): 36 sheets
Thick paper (120 g/m2): 33 sheets
Art paper: 1 sheet
Preparation before Use
2-46 OPERATION GUIDE
How to Load Originals
IMPORTANT: Before loading originals, be sure that there are no originals left on the original eject table.
Originals left on the original eject table may cause the new originals to jam.
1Adjust the original width guides to fit the originals.
2Place the originals. Put the side to be scanned (or
the first side of two-sided originals) face-up. Slide
the leading edge into the document processor as
far as it will go.
IMPORTANT: Confirm that the original width guides
exactly fit the originals. If there is a gap, readjust the
original width guides. The gap may cause the originals
to jam.
Ensure that loaded originals do not exceed the
level indicator. Exceeding the maximum level may
cause the originals to jam (see the figure).
Originals with punched holes or perforated lines
should be placed in such a way that the holes or
perforations will be scanned last (not first).
OPERATION GUIDE 3-1
3 Basic Operation
This chapter explains the following operations.
Power On/Off ................................................................3-2
Auto Low Power Mode..................................................3-4
Sleep and Auto Sleep ...................................................3-5
Login/Logout .................................................................3-6
One-Touch Keys and Program Keys.............................3-7
Message Display...........................................................3-8
• Copying.........................................................................3-9
Printing - Printing from Applications............................3-18
• Sending.......................................................................3-20
Confirm Destination Screen .......................................3-27
Specifying Destination ................................................3-28
Canceling Jobs ...........................................................3-31
Checking Remaining Toner and Paper .......................3-32
Program (Copying and Sending) ................................3-33
Basic Operation
3-2 OPERATION GUIDE
Power On/Off
Power On
When the main power indicator is lit...
Press the Power key.
When the main power indicator is off...
Turn the main
power switch on.
IMPORTANT: When turning off the main power switch, do not turn on the main power switch again immediately.
Wait more than 5 seconds, and then turn on the main power switch.
Basic Operation
OPERATION GUIDE 3-3
3
Power Off
Before turning off the main power switch, press the Power key on the operation panel to off. Make sure that the
Power and the memory indicator are off before turning off the main power switch.
In case of not using the machine for a extended period of time
CAUTION: If this machine will be left unused for an extended period (e.g. overnight), turn it off at the
main power switch. If the machine will not be used for an even longer period of time (e.g. vacation),
remove the power plug from the outlet as a safety precaution. If using the FS-1128MFP, note that turning
the machine off at the main power switch disables fax transmission and reception.
CAUTION: Remove paper from the cassettes and seal it in the paper storage bag to protect it from humidity.
Make sure that
the indicators
are off.
Memory
Basic Operation
3-4 OPERATION GUIDE
Auto Low Power Mode
Auto Low Power Mode automatically switches the machine into Low Power Mode if left idle for 2 minutes.
Basic Operation
OPERATION GUIDE 3-5
3
Sleep and Auto Sleep
Sleep
To enter Sleep, press the Power key. Message Display
and all indicators on the operation panel will go out to
save a maximum amount of power except the Main
Power indicator. This status is referred to as Sleep.
If print data is received during Sleep, the print job is
performed while the Message Display remains unlit.
If you are using the FS-1128MFP, received fax data is printed
out while the operation panel also remains unlit.
To resume, press the Power key. The machine will be
ready to operate in about 15 seconds.
Note that ambient environmental conditions, such as
ventilation, may cause the machine to respond more
slowly.
Auto Sleep
Auto Sleep automatically switches the machine into Sleep Mode if left idle for 15 minutes.
Basic Operation
3-6 OPERATION GUIDE
Login/Logout
If user login administration is enabled, it is necessary to enter the login user name and password to use the
machine.
NOTE: You will be unable to log in if you forget your login user name or login password. In this event, log in
with administrator privileges and change your login user name or login password.
Login
NOTE: Refer to Character Entry Method on Appendix-5 for details on entering characters.
1If the screen shown appears during operations,
enter the login user name.
2Press the V key. The input cursor moves to Login
Password.
3Enter the login password.
Press the U key to move the input cursor to Login
User Name.
4Check the login user name and password are
correct, and press [Login] (the Right Select key).
NOTE: If [Netwk Authentic.] is selected as the user
authentication method, press [Menu] (the Left Select
key) to select the authentication destination.
Logout
To logout from the machine, press the Logout to return
to the login user name/password entry screen.
Login User Name:
L
b
*******************
Login Password:
[ Menu ] [ Login ]
Basic Operation
OPERATION GUIDE 3-7
3
One-Touch Keys and Program Keys
The one-touch keys and program keys on the operation panel are described below.
One-Touch Key
Register destinations to one-touch keys, and you can enter the desired destination by pressing the applicable
one-touch key. For registering a destination to a one-touch key, refer to Adding a Destination on One-touch
Key on page 8-124.
Entering Destination with One-touch Key
1In Address Entry, press the one-touch key where
the desired destination is registered.
Recalling from One-touch Keys 1 to 11
Press the one-touch key where the destination is
registered.
Recalling from One-touch Keys 12 to 22
Press the Shift Lock key to turn on the lamp next
to the keys, and then press the one-touch key
where the destination is registered.
2The destination registered to the one-touch key is
recalled and automatically entered on the screen.
IMPORTANT: Any destination already entered is
overwritten.
Program Keys
Settings of various functions frequently used for copying and sending can be collectively registered as a
program. Then, you can change the current settings of various functions to the registered settings by just
pressing the applicable program key. For registering settings to a program key, refer to Program (Copying and
Sending) on page 3-33.
Address Entry:
B
b
*
ABC
[ Text ]
Address Entry
A
b
*
ABC
[ Text ]
Basic Operation
3-8 OPERATION GUIDE
Message Display
The following examples explain the messages and icons used on the message display.
Reference
number Meaning
1Indicates the current status of the machine. Also displays the title of the current
menu whenever the operation panel is being used.
2Displays an icon that indicates the currently selected source of paper feed. The
meaning of each icon is as indicated below.
AThe standard paper cassette is currently selected. When this icon is
displayed as G , there is no paper is the cassette.
B
C
The paper cassette for the optional paper feeder is currently selected.
When this icon is displayed as H or I , there is no paper is the cassette.
F The MP Tray is currently selected. When this icon is displayed as L, there
is no paper is the MP Tray.
3Displays the size of the original(s).
4Displays the current setting when there is a corresponding menu that can be
selected using the left or right Select keys.
5Displays the title of the corresponding menu that can be selected using the left
or right Select keys.
6Displays the number of copies.
7Displays the paper size to be copied.
8Displays the number of destinations.
9Displays the destination.
Ready to send.
Dest.: 1
p
N
1-sided
[ Duplex ] [ ]
Ready to copy.
Copies: 1
A4
q
sA
A4
a
100%
[ Zoom ] [ ]
1
3
4
5
26
7
Copier Screen Send Screen
1
8
9
4
5
Basic Operation
OPERATION GUIDE 3-9
3
Copying
Follow the steps as below for basic copying.
1Press the Copy key when the Copy key/indicator
is off.
NOTE: If the Message Display is turned off, press the
Power key and wait for the machine to warm up.
2Place the originals on the platen or in the optional
document processor.
NOTE: For loading instructions, refer to Loading
Originals on page 2-44.
3The paper source for copying is the location
displayed on the panel.
When you need to change the paper source, use
the Paper Selection menu. If [Auto] is selected, the
most suitable paper source is automatically
selected.
For specifying the paper source, refer to Paper
Selection on page 4-4.
4Use the numeric keys to enter the copy quantity.
Specify the desired number up to 999.
Ready to copy.
Copies: 1
Letter
q
sA
Letter
a
100%
[ Zoom ] [ Paper ]
Paper source
Paper Selection:
a
b
*********************
2
A
A4
a
Plain
3
B
A5
a
Plain
1
* Auto
Basic Operation
3-10 OPERATION GUIDE
5Press the Start key to start copying.
6Remove the finished copies from the top tray.
Adjusting Density
Use this procedure to adjust the density when copying.
NOTE: You may choose Auto mode as the default setting (refer to Density on page 8-37).
The procedure for adjusting the density of copies is explained below.
1Press the Function Menu key. Function Menu
appears.
2Press the U or V key to select [Density].
3Press the OK key. Density appears.
4Press the U or V key to select [Auto] or [Manual].
Density Adjustment Option Description
Manual Adjust density using 7 levels.
Auto Optimum density is selected according
to the density of the original.
Function Menu:
a
b
*********************
2
Collate
T
3
Duplex
T
[ Exit ]
1
Paper Selection
g
Density:
a
b
1
Auto
*********************
2
*Manual
Basic Operation
OPERATION GUIDE 3-11
3
5Press the OK key.
When [Manual] is selected, Manual appears. Press
the U or V key to select your desired density and
then press the OK key.
Completed. is displayed and the screen returns to
the basic screen.
6Press the Start key. Copying begins.
Selecting Image Quality
Select image quality suited to the type of original.
The table below shows the quality options.
The procedure for selecting the quality of copies is explained below.
1Press the Function Menu key. Function Menu
appears.
2Press the U or V key to select [Original Image].
3Press the OK key. Original Image appears.
4Press the U or V key to select the image quality
suited to the type of original.
5Press the OK key. Completed. is displayed and the
screen returns to the basic screen.
6Press the Start key. Copying begins.
Manual:
a
b
*********************
2
v
Lighter -2
3
w
Lighter -1
1
u
Lighter -3
Image Quality Option Description
Text+Photo For originals with both text and
photographs.
Photo For photos taken with a camera.
Text For originals primarily consisting of text.
Function Menu:
a
b
*********************
2
Collate
T
3
Duplex
T
[ Exit ]
1
Paper Selection
g
Original Image:
a
b
*********************
2
Photo
3
Text
1
*Text+Photo
Basic Operation
3-12 OPERATION GUIDE
Zoom Copying
Adjust the magnification to reduce or enlarge the original image. The following zoom options are available.
Auto Zoom
Automatically reduces or enlarges the original image
suitably to the selected paper size.
Zoom Entry
Manually reduces or enlarges the original image in 1%
increments between 25% and 400%.
Standard Zoom
Reduces or enlarges at preset magnifications.
The following magnifications are available.
Letter-R
Ledger: 129 %
Statement-R: 64 %
A3: 141 %
A5: 70 %
A4
25 %
400 %
Model Zoom Level (OriginalCopy)
Inch
Models
Standard 100%, 400% (Max.), 200%, 129% (Statement >> Letter),
78% (Legal >> Letter), 64% (Letter >> Statement), 50%,
25% (Min.)
Other 141% (A5 >> A4), 115% (B5 >> A4), 90% (Folio >> A4),
86% (A4 >> B5), 70% (A4 >> A5)
Metric
Models
Standard 100%, 400% (Max.), 200%, 141% (A5 >> A4),
115% (B5 >> A4), 86% (A4 >> B5), 70% (A4 >> A5),
50%, 25% (Min.)
Other 129% (Statement >> Letter), 90% (Folio >> A4),
78% (Legal >> Letter), 64% (Letter >> Statement)
Basic Operation
OPERATION GUIDE 3-13
3
The procedure for using zoom copying is explained below.
1Press the Function Menu key. Function Menu
appears.
2Press the U or V key to select [Zoom].
3Press the OK key. Zoom appears.
4Press the U or V key to select the desired
magnification.
To copy in the same size as the original, select
[100%].
To select automatic zoom, select [Auto].
To use fixed magnifications, select [Standard
Zoom] and press the OK key. Standard Zoom
appears. Press the U or V key to select the
desired magnification. If you select [Other] and
press the OK key, you can select from additional
magnifications.
To enter a magnification, select [Zoom Entry] and
press the OK key. Zoom Entry appears. Use the
numeric keys to enter the any magnification.
Metric
Models
(Asia
Pacific)
Standard 100%, 400% (Max.), 200%, 141% (A5 >> A4),
115% (B5 >> A4), 90% (Folio >> A4), 86% (A4 >> B5),
70% (A4 >> A5), 50%, 25% (Min.)
Other 129% (Statement >> Letter), 78% (Legal >> Letter),
64% (Letter >> Statement)
Model Zoom Level (OriginalCopy)
Function Menu:
a
b
*********************
2
Collate
T
3
Duplex
T
[ Exit ]
1
Paper Selection
g
Zoom:
a
b
*********************
2
Auto
3
Standard Zoom
1
*100%
Standard Zoom:
a
b
*********************
2
200%
3
141% A5 >> A4
1
400%
Zoom Entry:
D
b
(25 - 400)
*****200
%
Basic Operation
3-14 OPERATION GUIDE
5Press the OK key. Completed. is displayed and the
screen returns to the basic screen.
6Press the Start key. Copying begins.
Duplex Copying
Produce two-sided copies. The following duplex options are available.
You can also create single-sided copies from two-sided originals or originals with facing pages such as books.
The following modes are available.
One-sided to Two-sided
Produces two-sided copies from one-sided originals. In
case of an odd number of originals, the back side of the
last copy will be blank.
The following binding options are available.
A Original Left/Right to Binding Left/Right: Images on
the second sides are not rotated.
B Original Left/Right to Binding Top: Images on the
second sides are rotated 180°. Copies can be bound
on the top edge, facing the same orientation when
turning the pages.
Two-sided to One-sided
Copies each side of a two-sided original onto two
individual sheets. The optional document processor is
required.
The following binding options are available.
Binding Left/Right: Images on the second sides
are not rotated.
Binding Top: Images on the second sides are
rotated 180°.
Original Copy
5
4
3
2
1
5
3
4
1
2
ghi
def
abc
ghi
abc
def
ghi
abc
def
Original Copy
AB
2
1
1
2
Original Copy
Basic Operation
OPERATION GUIDE 3-15
3
Two-sided to Two-sided
Produces two-sided copies from two-sided originals.
The optional document processor is required.
NOTE: The paper sizes supported in Two-sided to
Two-sided are Legal, Letter, Oficio II, Executive, A4,
B5, A5 and Folio.
The procedure for using two-sided/duplex copying is explained below.
1Press the Function Menu key. Function Menu
appears.
2Press the U or V key to select [Duplex].
3Press the OK key. Duplex appears.
4Press the U or V key to select the desired duplex
copying mode.
NOTE: [2-sided>>1-sided] and [2-sided>>2-sided] are
shown only when the optional document processor
(DP-110) is installed.
If you select [1-sided>>2-sided], press [Detail] (the
Right Select key) and you can select the binding
edge of the finished copies and the original setting
orientation.
After pressing the OK key, select the binding edge
of the finished copies and the original setting
orientation.
Original Copy
5
3
4
1
2
5
3
4
1
2
Function Menu:
a
b
*********************
2
Collate
T
3
Duplex
T
[ Exit ]
1
Paper Selection
g
Duplex:
a
b
*********************
2
1-sided>>2-sided
3
2-sided>>1-sied
1
*1-sided>>1-sided
Finish. Binding:
a
b
*********************
2
p
Top
1
*
o
Left/Right
Orig.Orientation:
a
b
*********************
2
d
Top Edge left
1
*
c
Top Edge Top
Basic Operation
3-16 OPERATION GUIDE
If you select [2-sided>>1-sided], press [Detail] (the
Right Select key) and you can select the binding
edge of the original and the original setting
orientation.
After pressing the OK key, select the binding edge
of the original and finished copies, and the original
setting orientation.
If you select [2-sided>>2-sided], press [Detail] (the
Right Select key) and you can select the binding
edge of the original and the original setting
orientation.
After pressing the OK key, select the binding edge
of the finished copies and the original setting
orientation.
After pressing the OK key, select the binding edge
of the original and finished copies, and the original
setting orientation.
5Press the OK key. Completed. is displayed and the
screen returns to the basic screen.
6Press the Start key. Copying begins.
If the original is placed on the platen, replace it with
the next one before pressing the Start key.
Orig. Binding:
a
b
*********************
2
p
Top
1
*
o
Left/Right
Orig.Orientation:
a
b
*********************
2
d
Top Edge left
1
*
c
Top Edge Top
Orig. Binding:
a
b
*********************
2
p
Top
1
*
o
Left/Right
Orig.Orientation:
a
b
*********************
2
d
Top Edge left
1
*
c
Top Edge Top
Orig.Orientation:
a
b
*********************
2
d
Top Edge left
1
*
c
Top Edge Top
Scanning...
Job No.: 9999
Page(s):
1
[ Cancel ]
Basic Operation
OPERATION GUIDE 3-17
3
If there is no next original, press [End Scan] (the
Right Select key). Copying begins.
Collate Copying
The machine can collate at the same time as it copies.
You can use the Collate copy function for tasks such as those shown below.
Scan multiple originals and deliver complete sets of
copies as required according to page number.
The procedure for using collate copying is explained
below.
1Press the Function Menu key. Function Menu
appears.
2Press the U or V key to select [Collate].
3Press the OK key. Collate appears.
4Press the U or V key to select [Off] or [On].
5Press the OK key. Completed. is displayed and the
screen returns to the basic screen.
6Press the Start key Copying begins.
Set original
and press Start key.
Job No.: 9999
Page(s):
3
[ Cancel ] [End Scan]
3
2
1
3
2
1
3
2
1
3
2
1
Original Copy
Function Menu:
a
b
*********************
2
Collate
T
3
Duplex
T
[ Exit ]
1
Paper Selection
g
Collate:
a
b
1
Off
*********************
2
*On
Basic Operation
3-18 OPERATION GUIDE
Printing - Printing from Applications
Follow the steps below to print documents from applications.
NOTE: To print the document from applications, install the printer driver on your computer from the supplied
CD-ROM (Product Library).
1Create a document using an application.
2Click File and select Print in the application. The
Print dialog box appears.
3Click the T button next to the Name field and select
this machine from the list.
4Enter the desired print quantity in the Number of
copies box. Enter any number up to 999.
When there is more than one document, select
Collate to print out one by one in the sequence of
the page numbers.
5Click Properties button. The Properties dialog
box appears.
Basic Operation
OPERATION GUIDE 3-19
3
6Select the Basic tab and click Page Size button to
select the paper size.
To print on the special paper such as thick paper or
transparency, click the Media Type menu and
select the media type.
7Click Source and select the paper source.
NOTE: If you choose Auto Select, papers are
supplied automatically from the paper source loaded
with paper of optimum size and type. To print on
special paper such as envelope or thick paper, place it
on the multi purpose tray and select MP Tray.
8Select paper orientation, either Portrait or
Landscape, to match the orientation of the
document.
Selecting Rotate 180° will print the document
rotated 180°.
9Click OK button to return to the Print dialog box.
10
Click OK button to start printing.
Basic Operation
3-20 OPERATION GUIDE
Sending
This machine can send a scanned image as an attachment to an E-mail message or to a PC linked to the
network. In order to do this, it is necessary to register the sender and destination (recipient) address on the
network.
A network environment which enables the machine to connect to a mail server is required. It is recommended
that a Local Area Network (LAN) be used to assist with transmission speed and security issues.
At the same time as you send a scanned image, you can also print the image or send it to the Document Box.
To use the Scanning Function perform the following steps:
Program the settings, including the E-mail setting on the machine.
Use COMMAND CENTER (the internal HTML web page) to register the IP address, the host name of the
SMTP server, and the recipient.
Register the destination in the Address Book or One-touch keys.
When the PC Folder (SMB/FTP) is selected, it is necessary to share the destination folder. For setting-up
the PC Folder, contact your administrator.
Detailed transmission settings (to select a Document Box as the destination or to print and send the image
at the same time)
Follow the steps below for basic sending. The following four options are available.
Send as E-mail: Sends a scanned original image as an E-mail attachment...page 3-21
Send to Folder (SMB): Stores a scanned original image in a shared folder of any PC...page 3-23
Send to Folder (FTP): Stores a scanned original image in a folder of an FTP server...page 3-23
Image Data Scanning with TWAIN / WIA: Loads the document data stored in a Custom Box to a PC...Refer
to the TWAIN/WIA Driver Operation Guide
NOTE: Different sending options can be specified in combination. Refer to Sending to Different Types of
Destinations (Multi Sending) on page 3-30.
Basic Operation
OPERATION GUIDE 3-21
3
Send as E-mail
Sends a scanned original image as an E-mail attachment.
NOTE:
You must have a network environment in which this machine can connect to a mail server. It is
recommended that the machine be used in an environment in which it can connect to the mail server at any
time over a LAN.
Access the COMMAND CENTER beforehand and specify the settings required for sending e-mail. For
details, see COMMAND CENTER (Settings for E-mail) on page 2-25.
Refer to Character Entry Method on Appendix-5 for details on entering characters.
1Press the Send key.
Displays the screen for sending.
2Press the U or V key to select [E-mail].
3Press the OK key. Address Entry appears.
4Enter the destination e-mail address.
NOTE: Destination can be specified using the
Address Book or the One-touch keys. Refer to
Specifying Destination on page 3-28.
5Press the OK key. Completed. is displayed and the
screen returns to the basic screen.
NOTE: If the screen for confirming the entry of a new
destination (page 8-64) is set to [On], a screen to
confirm the entered e-mail address appears. Enter the
same e-mail address again and press the OK key.
Send to:
a
b
*********************
2
G
Folder(SMB)
3
H
Folder(FTP)
1
p
E-mail
Address Entry:
B
b
*
ABC
[ Text ]
Ready to send.
Dest.: 1
p
N
1-sided 300x300dpi
[ Duplex ] [ScanRes.]
Basic Operation
3-22 OPERATION GUIDE
6If there are additional destinations, press the Add
Destination key. Repeat steps 2 to 5 to enter
additional destinations. Up to 100 destinations can
be specified.
7Press the Confirm Destination key to confirm the
registered destinations.
Press the U or V key to select a destination and
press the OK key. Then, you can edit or delete the
destination.
Press [Exit] (the Right Select key) to return to the
basic screen.
8Press the Start key. Transmission starts.
NOTE: If the screen for confirming the destination
before transmission (page 8-64) is set to [On], the
Confirm Destination screen appears when the Start
key is pressed. For more information, refer to Confirm
Destination Screen on page 3-27.
Dest. Confirm.:
a
b
*********************
p
N
p
N
[ Exit ]
p
N
Basic Operation
OPERATION GUIDE 3-23
3
Send to Folder (SMB)/Send to Folder (FTP)
Stores a scanned original image file in the specified shared folder of any PC.
Stores a scanned original image in a folder of an FTP server.
NOTE:
Refer to Help of your operating system for details on how to share a folder.
Be sure that SMB Protocol or FTP in the COMMAND CENTER is On. For details, refer to the KYOCERA
COMMAND CENTER Operation Guide.
Refer to Character Entry Method on Appendix-5 for details on entering characters.
1Press the Send key.
Displays the screen for sending.
2Press the U or V key to select [Folder(SMB)] or
[Folder(FTP)].
3Press the OK key. Host Name(SMB) or Host
Name(FTP) appears.
4Enter the host name.
NOTE: Destination can be specified using the
Address Book or the One-touch keys. Refer to
Specifying Destination on page 3-28.
5Press the OK key. Path appears.
Send to:
a
b
1
p
E-mail
*********************
3
H
Folder(FTP)
2
G
Folder(SMB)
Host Name(SMB):
A
b
Osaka SD
*
ABC
[ Text ]
Host Name(FTP):
A
b
Osaka SD
*
ABC
[ Text ]
or
Basic Operation
3-24 OPERATION GUIDE
6Enter the path name. Consider, that the share name
7Press the OK key. Login User Name appears.
8Enter the login user name. You have to enter the
9Press the OK key. Login Password appears.
10
Enter the login password (account on the destination pc.)
11
Press the OK key. A confirmation screen appears.
NOTE: If the screen for confirming the entry of a new
destination (page 8-64) is set to [On], screens to
confirm the entered host name and path name appear.
Enter the same host name and path name again and
press the OK key on their respective screens.
Data to be entered are as follows.
NOTE: You will be unable to send the data if you forget your login user name or login password. Contact your
administrator and check your login user name or login password.
Path:
A
b
but not the foldername on the destination pc has
SD3\report
*
to be typed in.
ABC
[ Text ]
Login User Name:
C
b
account name of the destination pc.
Maury
*
S
ABC
[ Text ]
Login Password:
A
b
OOOOOOOOOOO
*
ABC
[ Text ]
Check the connection.
Are you sure?
[ Yes ] [ No ]
Basic Operation
OPERATION GUIDE 3-25
3
For send to folder (SMB)
For send to folder (FTP)
12
Press [Yes] (the Left Select key). This makes a
connection with the entered destination.
Item Data to be entered Max.
characters
Host Name
(SMB)*
Host name or IP address of the PC to
receive the data.
Up to 64
characters
Path Path to the receiving folder such as
follows.
For example, User\Sharename.
Up to 128
characters
Login User
Name
User name to access the PC
For example, abcdnet\james.smith
Up to 64
characters
Login
Password
Password to access the PC Up to 64
characters
* To specify a port number different from the default (139), enter using
the format “host name: port number” (e.g., SMBhostname: 140).
Item Data to be entered Max.
characters
Host Name
(FTP)*
Host name or IP address of FTP server Up to 64
characters
Path Path to the receiving folder.
For example, User\ScanData.
Otherwise the data will be saved in the
home directory.
Up to 128
characters
Login User
Name
FTP server log-in user name Up to 64
characters
Login
Password
FTP server log-in password Up to 64
characters
* To specify a port number different from the default (21), enter using
the format “host name: port number” (e.g., FTPhostname: 140).
Dest. Confirm.:
a
b
p
N
*********************
b
0667741234
[ Exit ]
b
0667640000
Basic Operation
3-26 OPERATION GUIDE
If the connection is successful, Connected. is
displayed on the screen. Press [OK] (the Right
Select key). Completed. is displayed and the
screen returns to the basic screen.
If the connection failed, Cannot connect. is
displayed. Press [OK] (the Right Select key). The
screen shown in step 3 reappears. Check and re-
enter the destination.
13
If there are additional destinations, press the Add
Destination key. Repeat steps 2 to 12 to enter
additional destinations. Up to 100 destinations can
be specified.
14
Press the Confirm Destination key to confirm the
registered destinations.
Press the U or V key to select a destination and
press the OK key. Then, you can edit or delete the
destination.
Press [Exit] (the Right Select key) to return to the
basic screen.
15
Press the Start key. Transmission starts.
NOTE: If the screen for confirming the destination
before transmission (page 8-64) is set to [On], the
Confirm Destination screen appears when the Start
key is pressed. For more information, refer to Confirm
Destination Screen on page 3-27.
Dest. Confirm.:
a
b
*********************
G
EI5
G
PT10
[ Exit ]
H
OSAKA SD
Basic Operation
OPERATION GUIDE 3-27
3
Confirm Destination Screen
If the screen for confirming the destination before transmission (page 8-64) is set to [On], Check through the all
destination and press [Next]. appears when the Start key is pressed.
Use the procedure below to operate the Confirm Destination screen.
1Press the U or V key to check all destinations.
Press the OK key to edit or delete the selected
destination.
To add a destination, press [Cancel] (the Left
Select key) to return to the previous screen.
2After the checking is finished, press [Next] (the
Right Select key). Set original and press Start key.
is displayed on the screen.
If there are destinations that are hidden and not yet
checked, the screen displays Check the destination
list through the end. and returns to the Destination
List screen. Check all destinations.
3Place the original on the platen and press the Start
key. Transmission starts.
Destination List:
a
b
*********************
b
0667640000
b
0667741234
[ Cancel ] [ Next ]
p
N
p
Na
b
1
Detail
2
Delete
Set original
and press Start key.
[ Cancel ]
Check the destination
list through the end.
Basic Operation
3-28 OPERATION GUIDE
Specifying Destination
When specifying destination, choose from the Address Book or use the One-touch keys.
Choosing from the Address Book
Select a destination registered in the Address Book.
1In the basic screen for sending, press the Address
Book key. The Select Addr Book menu appears.
2Press the U or V key to select [Address Book] and
then press the OK key. Address Book appears.
To use an address book on the LDAP server, select
[Ext Address Book].
NOTE: If external address book is not registered, [Ext
Address Book] is not displayed.
3Press the U or V key to select the desired user or
group, and then press the OK key.
If you select a user, the list of destinations
registered to the user appears.
If you select a group, proceed to step 5.
4Press the U or V key to select the desired
destination and then press the OK key.
5Completed. is displayed and the screen returns to
the basic screen.
Destination Search
Destinations registered in the Address Book can be searched.
The procedures for using the different search modes are explained below.
Select Addr Book:
a
b
*********************
t
Ext Address Book
[ Exit ]
t
Address Book
Address Book:
a
b
*********************
l
Fiala
l
Maury
[ Menu ]
k
Design
l
Fiala:
a
b
*********************
p
N
H
SMB-PC
[ Menu ]
b
0667643277
Basic Operation
OPERATION GUIDE 3-29
3
Search in Address Book
1In Address Book, press [Menu] (the Right Select
key). Menu appears.
2Press the U or V key to select [Search(Name)]
and then press the OK key. A search screen
appears.
3Enter the characters you want to search.
4Press the OK key. The address book appears with
the user that starts with the entered character string
at the top.
Search in External Address Book
1In Ext Address Book, press [Menu] (the Right
Select key). Menu appears.
2Press the U or V key to select [Search] and then
press the OK key. A search screen appears.
Menu:
a
b
*********************
2
Detail
3
Search(Name)
1
Select
Address Book:
a
b
*********************
l
Fiala
l
Maury
[ Menu ]
k
Design
Search(Name):
A
b
ma
*
S
ABC
[ Text ]
Address Book:
a
b
*********************
l
Morgan
l
Sally
[ Menu ]
l
Maury
Ext Address Book:
a
b
*********************
l
Maury
l
Morgan
[ Menu ]
l
Fiala
Menu:
a
b
1
Select
2
Detail
*********************
3
Search
Basic Operation
3-30 OPERATION GUIDE
3Enter the characters you want to search.
If you press [Menu] (the Right Select key) and then
the OK key, Search by appears where you can
specify the search key and match condition. Select
the desired item for each and then press the OK
key.
4Press the OK key. The address book appears with
the user that starts with the entered character string
at the top.
NOTE:
If you first open the extended address book, the search screen appears first. Then, operate from step 3.
Choosing by One-Touch Key
Select the destination using the One-touch keys.
In the basic screen for sending or the destination entry
screen, press the one-touch key where the destination
is registered.
NOTE: Refer to Adding a Destination on One-touch
Key on page 8-124 for more information on adding
one-touch keys.
Sending to Different Types of Destinations (Multi Sending)
You can specify destinations that combine e-mail addresses, folders (SMB or FTP) and fax numbers.
This is referred to as Multi Sending. This is useful for sending to different types of destination (e-mail addresses,
folders, etc.) in a single operation.
No. of broadcast items E-mail : Up to 100
Folders (SMP, FTP) : Total of 1 SMB and FTP
FAX : Up to 100
Also, depending on the settings, you can send and print at the same time.
Procedures are the same as used in specifying the destinations of respective types. Continue to enter E-mail
address or folder path so that they appear in the destination list. Press the Start key to launch transmission to
all destinations at one time.
Search(Name):
A
b
ma
*
S
ABC
[ Menu ] [ Text ]
Ext Address Book:
a
b
*********************
l
Morgan
l
Sally
[ Menu ]
l
Maury
Basic Operation
OPERATION GUIDE 3-31
3
Canceling Jobs
Follow the steps below to cancel any print or send job being executed.
Canceling Jobs
You can also cancel jobs by pressing the Stop key.
1During a printing or sending job, press the Stop
key. The Job Cancel List menu appears.
NOTE: Pressing the Stop key pauses a printing job
but does not pause a sending job.
2Press the U or V key to select the type of job you
want to stop, and then press the OK key. An output
queue of the selected job type is displayed.
3Press the U or V key to select the job you want to
stop, and then press [Menu] (the Right Select
key). Menu appears.
4Press the U or V key to select [Cancel Job] and
then press the OK key. A confirmation screen
appears.
5Press [Yes] (the Right Select key). The screen
displays Canceling.... and returns to the output
queue of the selected job type after the job is
canceled.
To cancel other jobs, repeat steps 3 to 5.
Job Cancel List:
a
b
*********************
2
Send Job List
3
Store Job List
[ Exit ]
1
Print Job List
Print Job List:
a
b
********************
**
0009
W
maury's data
s
0010
W
Microsoftwor
Ns
[ Resume ] [ Menu ]
0008
r
Copy
s
Menu:
a
b
*********************
2
Cancel Job
1
Detail
Job will be canceled.
Are you sure?
z
0008
r
Copy
[ Yes ] [ No ]
Basic Operation
3-32 OPERATION GUIDE
Checking Remaining Toner and Paper
You can check the remaining amount of toner and that of paper in each feeder cassette.
Checking Remaining Toner
1Press the Status/Job Cancel key. The Status
menu appears.
2Press the U or V key to select [Toner Status].
3Press the OK key. Toner Status appears.
The remaining amount of toner is displayed in one
of 10 levels.
Checking Remaining Paper
1Press the Status/Job Cancel key. The Status
menu appears.
2Press the U or V key to select [Paper Status].
3Press the OK key. Paper Status appears.
Press the Y or Z key to switch the display of
remaining paper amount among the main unit
cassette, optional cassette (if installed) and MP
tray.
Status:
a
b
*********************
2
Send Job Status
3
Store Job Status
[ Pause ]
1
Print Job Status
Toner Status:
b
0%
VVVVEEEEEE
100%
Status:
a
b
*********************
2
Send Job Status
3
Store Job Status
[ Pause ]
1
Print Job Status
Paper Status:
C
b
Cassette 1: 1/ 4
Letter
a
Empty
Plain
Basic Operation
OPERATION GUIDE 3-33
3
Program (Copying and Sending)
Settings of various functions frequently used for copying and sending can be collectively registered as a
program. Then, you can change the current settings of various functions to the registered settings by just
pressing one of the Program 1 to 4 keys.
Registering Settings
After making settings, press and hold the one of the
Program 1 to 4 keys where you want to register the
settings for 3 seconds. The current settings are
registered to the selected program key.
Changing and Deleting Settings
1Press and hold the one of the Program 1 to 4 keys
where the settings you want to change/delete are
registered for 3 seconds. Menu appears.
2To replace the registered settings with the current
settings, press the U or V key to select [Overwrite]
and then press the OK key. A confirmation screen
appears. Press [Yes] (the Left Select key) to
change the settings.
To delete the registered settings, press the U or V
key to select [Delete] and then press the OK key. A
confirmation screen appears. Press [Yes] (the Left
Select key) to delete the registered settings.
Recalling Settings
Press the one of the Program 1 to 4 keys where the settings you want to recall are registered. The current
settings of various functions are replaced with the registered settings.
Registered.
z
Program 1
Menu:
a
b
*********************
2
Delete
1
Overwrite
Overwrite.
Are you sure?
z
Program 1
[ Yes ] [ No ]
Delete.
Are you sure?
z
Program 1
[ Yes ] [ No ]
Basic Operation
3-34 OPERATION GUIDE
OPERATION GUIDE 4-1
4 Copying Functions
This chapter explains the functions available for copying.
Original Size......................................................................................... 4-2
Paper Selection.................................................................................... 4-4
Original Orientation.............................................................................. 4-8
EcoPrint .............................................................................................4-10
Combine Mode................................................................................... 4-11
Continuous Scan................................................................................ 4-15
Job Finish Notice ...............................................................................4-16
File Name Entry .................................................................................4-18
Print Override..................................................................................... 4-19
Copying Functions
4-2 OPERATION GUIDE
Original Size
Specify the size of originals being scanned. Be sure to select the original size before starting the copying
process.
The following options are available.
1Press the Copy key.
2Place the originals on the platen.
3Press the Function Menu key. Function Menu
appears.
4Press the U or V key to select [Original Size].
5Press the OK key. Original Size appears.
6Press the U or V key to select the desired original
size and then press the OK key.
Item How to Select Sizes
Standard
Sizes
Select from
standard sizes.
Letter, Legal, Statement, Executive,
Officio II, A4, A5, A6, B5, B6, Folio,
16K
Others Select from
envelope,
postcard or the
custom sized
originals*.
* For instructions on how to specify the custom original size,
refer to Custom Original Size Setup on page 8-8.
Use the procedure below to select the original size.
ISO B5, Envelope #10, Envelope #9,
Envelope #6, Envelope Monarch,
Envelope DL, Envelope C5, Hagaki,
Oufuku Hagaki, Youkei 4, Youkei 2
and Custom
Function Menu:
a
b
*********************
2
Collate
T
3
Duplex
T
[ Exit ]
1
Paper Selection
g
Original Size:
a
b
*********************
2
Legal
q
3
Statement
q
1
*Letter
q
Copying Functions
OPERATION GUIDE 4-3
4
If you select [Others], select one of the other
options and then press the OK key.
Completed. is displayed and the screen returns to
the basic screen for copying.
7Press the Start key to start copying.
Others:
a
b
*********************
2
Envelope #10
3
Envelope #9
1
*ISO B5
q
Copying Functions
4-4 OPERATION GUIDE
Paper Selection
Select the paper source that contains the required paper size.
NOTE: Specify in advance the size and type of the paper loaded in the cassette (refer to Original/Paper
Settings on page 8-8).
Selecting the Cassette
Use the procedure below to select the paper supply cassette.
1Press the Copy key.
2Place the originals on the platen.
3Press the Function Menu key. Function Menu
appears.
4Press the U or V key to select [Paper Selection].
5Press the OK key. Paper Selection appears.
6Press the U or V key to select the desired paper
size.
If [Auto] is selected, the paper matching the size of
the original is selected automatically.
7Press the OK key.
Completed. is displayed and the screen returns to
the basic screen for copying.
8Press the Start key to start copying.
Function Menu:
a
b
*********************
2
Collate
T
3
Duplex
T
[ Exit ]
1
Paper Selection
g
Paper Selection:
a
b
*********************
2
A
Letter
a
Plain
3
B
Custom
a
Plain
1
* Auto
Copying Functions
OPERATION GUIDE 4-5
4
Selecting the Multi Purpose Tray
Change the paper size and media type.
The available paper sizes and media types are shown in the table below.
NOTE: You can conveniently select in advance the size and type of paper that will be used often and set them
as default (refer to Paper Size and Media Type Setup for Multi Purpose Tray on page 8-15).
Use the procedure below to select the paper size and media type.
1Press the Copy key.
2Place the originals on the platen.
Category Item How to
Select Sizes
Paper
Size
Standard
Sizes
Select from
the standard
size.
Letter, Legal, Statement,
Executive, Oficio II, A4, A5,
A6, B5, B6, Folio and 16K *
* For instructions on how to specify the custom paper size (Custom),
refer to Adding a Custom Size and Media Type for Paper to Print on
page 8-11.
Others Select from
envelope,
postcard or
the custom
sized
originals
ISO B5, Envelope #10,
Envelope #9, Envelope #6,
Envelope Monarch, Envelope
DL, Envelope C5, Hagaki,
Oufuku Hagaki, Youkei 4,
Youkei 2 and Custom
Size
Entry
Enter the
size not
included in
the standard
sizes 1 and
2**.
** The input units can be changed in the System menu.
Refer to Switching Unit of Measurement on page 8-27.
Inch models
Horizontal: 5.83 to 14.02" (in
0.01" increments), Vertical: 2.76
to 8.50" (in 0.01" increments)
Metric models
Vertical: 70 to 216 mm (in 1 mm
increments), Horizontal: 148 to
356 mm (in 1 mm increments)
Media
Type
Plain, Transparency, Rough, Vellum, Labels, Recycled,
Preprinted***, Bond, Cardstock, Color, Prepunched***,
Letterhead***, Envelope, Thick, High Quality, Custom 1 to
8***
*** For instructions on how to specify the custom paper types 1 to 8,
refer to Paper Weight on page 8-17.
To print on preprinted or prepunched paper or on letterhead, refer to
Special Paper Action on page 8-24.
Copying Functions
4-6 OPERATION GUIDE
3Press the Function Menu key. Function Menu
appears.
4Press the U or V key to select [Paper Selection].
5Press the OK key. Paper Selection appears.
6Press the U or V key to select [MP Tray Set.].
7Press the OK key. MP Tray Set. appears.
8Press the U or V key to select [Standard Size],
[Others] or [Size Entry] and press the OK key,
select the desired paper size, and then press the
OK key.
If you select [Size Entry], using the numeric keys to
enter the Y (vertical) size and press the OK key,
and then enter the X (horizontal) size and press the
OK key.
9Press the U or V key to select the desired paper
type and then press the OK key.
Completed. is displayed and the screen returns to
the basic screen for copying.
10
Place paper in the multi purpose tray.
11
Press the Start key to start copying.
Function Menu:
a
b
*********************
2
Collate
T
3
Duplex
T
[ Exit ]
1
Paper Selection
g
Paper Selection:
a
b
*********************
2
A
A4
a
Plain
3
B
A5
a
Plain
1
* Auto
MP Tray Set.:
a
b
*********************
2
Others
3
Size Entry
1
*Standard Size
Size Entry(Y):
D
b
(5.83 - 14.02)
******
x
11.49 "
Media Type:
a
b
*********************
2
Transparency
3
Rough
1
*Plain
Copying Functions
OPERATION GUIDE 4-7
4
If Add paper in MP tray. is displayed during the
copying process, add paper in the multi purpose
tray, and then press the OK key. Copying then
resumes.
Copying Functions
4-8 OPERATION GUIDE
Original Orientation
Select the original orientation to use the following functions.
•Duplex
Combine mode
When placing originals on the platen
When placing originals on the optional document processor
NOTE: To change the default setting for the original orientation, refer to Orig.Orientation on page 8-30.
[Top Edge Top] [Top Edge Left]
[Top Edge Top] [Top Edge Left]
Copying Functions
OPERATION GUIDE 4-9
4
Use the procedure below to select the orientation when placing the originals on the platen.
1Press the Copy key.
2Place the originals on the platen.
3Press the Function Menu key. Function Menu
appears.
4Press the U or V key to select [Orig.Orientation].
5Press the OK key. Orig.Orientation appears.
6Press the U or V key to select [Top Edge Top] or
[Top Edge Left].
7Press the OK key.
Completed. is displayed and the screen returns to
the basic screen for copying.
8Press the Start key to start copying.
Function Menu:
a
b
*********************
2
Collate
T
3
Duplex
T
[ Exit ]
1
Paper Selection
g
Orig.Orientation:
a
b
1
c
Top Edge Top
*********************
2
*
d
Top Edge Left
Copying Functions
4-10 OPERATION GUIDE
EcoPrint
Use EcoPrint to save toner when printing. Use this function for test copies or any other occasion where high
quality print is unnecessary.
The procedure for making copies using EcoPrint is explained below.
1Press the Copy key.
2Place the originals on the platen.
3Press the Function Menu key. Function Menu
appears.
4Press the U or V key to select [EcoPrint].
5Press the OK key. EcoPrint appears.
6Press the U or V key to select [On] and then press
the OK key.
Completed. is displayed and the screen returns to
the basic screen for copying.
7Press the Start key to start copying.
Function Menu:
a
b
*********************
2
Collate
T
3
Duplex
T
[ Exit ]
1
Paper Selection
g
EcoPrint:
a
b
*********************
2
On
1
*Off
Copying Functions
OPERATION GUIDE 4-11
4
Combine Mode
This mode allows you to copy 2 or 4 originals combined onto a single page. 2-in-1 mode or 4-in-1 mode. The
page boundary of each original can be indicated.
NOTE: Combine mode is available for the copy paper sizes of Folio, A4, B5, Legal, Oficio II, Letter, Statement
and 16K.
2-in-1 Mode
For copying two originals onto a single sheet. This mode can be used with Duplex mode to copy four originals
onto one sheet.
The following 2-in-1 options and output orientations are available.
NOTE: When placing the original on the platen, be sure to copy the originals in page order.
Original
Document processorPlaten
Orientation of OriginalCopy
Copying Functions
4-12 OPERATION GUIDE
4-in-1 Mode
For copying four originals onto a single sheet. This mode can be used with Duplex mode to copy eight originals
onto one sheet.
The following 4-in-1 options and output orientations are available.
NOTE: When placing the original on the platen, be sure to copy the originals in page order.
Original
Document processorPlaten
Orientation of OriginalCopy
Copying Functions
OPERATION GUIDE 4-13
4
Types of Page Boundary Lines
The following types of the boundary lines are available.
The procedure for using Combine mode copying is explained below.
1Press the Copy key.
2Place the originals on the platen.
3Press the Function Menu key. Function Menu
appears.
4Press the U or V key to select [Combine].
5Press the OK key. Combine appears.
6Press the U or V key to select [2 in1] or [4 in 1].
7Press [Detail] (the Right Select key).
8Press the U or V key to select the desired layout
and then press the OK key.
None DottedSolid Positioning
Mark
Function Menu:
a
b
*********************
2
Collate
T
3
Duplex
T
[ Exit ]
1
Paper Selection
g
Combine:
a
b
*********************
2
2 in 1
3
4 in 1
[ Detail ]
1
*Off
2 in 1 Layout:
a
b
*********************
2
e
R to L
1
*
g
L to R
f
T to B
Copying Functions
4-14 OPERATION GUIDE
9Press the U or V key to select the desired border
line type and then press the OK key.
10
Press the U or V key to select the orientation of
the original and then press the OK key.
Completed. is displayed and the screen returns to
the basic screen for copying.
11
Press the Start key. Scanning begins.
If the original is placed on the platen, replace the
original and press the Start key.
After scanning all originals, press [End Scan] (the
Right Select key) to start copying.
Border Line:
a
b
*********************
2
l
Solid Line
3
m
Dotted Line
1
* None
Orig.Orientation:
a
b
1
c
Top Edge Top
*********************
2
*
d
Top Edge Left
Copying Functions
OPERATION GUIDE 4-15
4
Continuous Scan
When a large number of originals cannot be placed in the document processor at one time, the originals can be
scanned in separate batches and then copied as one job. With this function, originals are scanned until you
press [End Scan] (the Right Select key).
The procedure for making copies using Continuous Scan is explained below.
1Press the Copy key.
2Press the Function Menu key. Function Menu
appears.
3Press the U or V key to select [Continuous Scan].
4Press the OK key. Continuous Scan appears.
5Press the U or V key to select [On] and then press
the OK key.
Completed. is displayed and the screen returns to
the basic screen for copying.
6Place the originals in the document processor or on
the platen and press the Start key.
7Place the next original and press the Start key.
Repeat these steps to scan the remaining originals.
After scanning all originals, press [End Scan] (the
Right Select key) to start copying.
Function Menu:
a
b
*********************
2
Collate
T
3
Duplex
T
[ Exit ]
1
Paper Selection
g
Continuous Scan:
a
b
*********************
2
On
1
*Off
Copying Functions
4-16 OPERATION GUIDE
Job Finish Notice
Sends a notice by E-mail when a copy job is complete. User can be notified of the completion of a copy job while
working at a remote desk, saving the time spent waiting beside the machine for copying to finish.
NOTE: PC should be configured in advance so that E-mail can be used.
Example of Job Finish Notice
Use the procedure below to enable job finish notification when making copies.
1Press the Copy key.
2Place the originals on the platen.
3Press the Function Menu key. Function Menu
appears.
4Press the U or V key to select [JobFinish Notice].
Subject: 1234 Job end report mail
Job No.: 000002
Result: OK
End Time: Wed 27 Apr 2005 14:56:08
File Name: doc27042005145608
Job Type: Copy
------------------------------------------------
1234
[00:c0:ee:d0:01:14]
------------------------------------------------
Function Menu:
a
b
*********************
2
Collate
T
3
Duplex
T
[ Exit ]
1
Paper Selection
g
Copying Functions
OPERATION GUIDE 4-17
4
5Press the OK key. JobFinish Notice appears.
6Press the U or V key to select [On] and then press
the OK key.
7Press the U or V key to select [Address Book] or
[Address Entry], and then press the OK key.
8If you select [Address Book], select [Address Book]
on the next screen and press the OK key, and then
select the notice destination.
Press [Menu] (the Right Select key), select [Detail]
on the next screen and press the OK key to view
the details of the selected notice destination.
If you select [Address Entry], enter the address of
the notice destination.
NOTE: Refer to Character Entry Method on Appendix-
5 for details on entering characters.
9Press the OK key.
Completed. is displayed and the screen returns to
the basic screen for copying.
10
Press the Start key to start copying. Upon
completion of the job, an E-mail notice is sent to the
selected destination.
JobFinish Notice:
a
b
*********************
2
On
1
*Off
Destination:
a
b
*********************
2
Address Entry
1
*Address Book
Address Book:
a
b
*********************
p
Maury
p
Morgan
[ Menu ]
p
Fiala
Address Entry:
B
b
******@abcdefg.jp
ABC
[ Text ]
Copying Functions
4-18 OPERATION GUIDE
File Name Entry
Names a copy job. Add other information such as date and time or job number as necessary. You can check a
job history or job status using the job name, date and time, or job number specified here.
Use the procedure below to assign a name to your copy job.
1Press the Copy key.
2Place the originals on the platen.
3Press the Function Menu key. Function Menu
appears.
4Press the U or V key to select [File Name Entry].
5Press the OK key. File Name Entry appears.
6Enter the file name, press the OK key. Additional
Info. appears.
NOTE: Refer to Character Entry Method on Appendix-
5 for details on entering characters.
7Enter the date, job number, etc. on the screen, and
then press the OK key.
NOTE: Refer to Character Entry Method on Appendix-
5 for details on entering characters.
Completed. is displayed and the screen returns to
the basic screen for copying.
8Press the Start key to start copying.
Function Menu:
a
b
*********************
2
Collate
T
3
Duplex
T
[ Exit ]
1
Paper Selection
g
File Name Entry:
A
b
File_2009
*
S
ABC
[ Text ]
Copying Functions
OPERATION GUIDE 4-19
4
Print Override
This function allows you to suspend the current print job when you need to make copies immediately. When the
interrupt copy job is completed, the machine resumes the suspended print job.
NOTE: If the machine is left for 60 seconds in the interruption copy mode, the interrupt copy job is
automatically canceled and the print job resumed.
1Press the Function Menu key. Function Menu
appears.
2Press the U or V key to select [Print Override].
3Press the OK key. Print Override appears.
4Press the U or V key to select [On].
5Press the OK key. Completed. is displayed, the
machine is put into the interruption copy mode, and
the basic screen appears.
6Perform the interrupt copy job in the same fashion
as a normal copy job. When the interrupt copy job
is completed, the machine resumes the suspended
print job.
Function Menu:
a
b
*********************
2
Collate
T
3
Duplex
T
[ Exit ]
1
Paper Selection
g
Print Override:
a
b
*********************
2
On
1
*Off
Copying Functions
4-20 OPERATION GUIDE
OPERATION GUIDE 5-1
5 Sending Functions
This chapter explains the functions available for sending originals.
Original Size..................................................................5-2
Sending Size.................................................................5-4
• Zoom.............................................................................5-6
Duplex Sending.............................................................5-7
Original Orientation.......................................................5-8
File Format..................................................................5-10
Original Image.............................................................5-12
Adjusting Density ........................................................5-13
Scan Resolution..........................................................5-14
Color / Grayscale / Black and White Selection ...........5-15
Continuous Scan.........................................................5-16
File Name Entry ..........................................................5-17
Subject and Body Entry ..............................................5-18
WSD Scan ..................................................................5-19
Job Finish Notice ........................................................5-21
FTP Encrypted TX ......................................................5-23
Sending Functions
5-2 OPERATION GUIDE
Original Size
Select the size of originals that will serve as the basis for scanning. Be sure to select the original size before
starting the sending process.
Choose the original size from the following groups of original size.
Use the procedure below to select the original size when sending scanned images.
1Press the Send key.
2Place the originals on the platen.
3Press the Function Menu key. Function Menu
appears.
4Press the U or V key to select [Original Size].
5Press the OK key. Original Size appears.
6Press the U or V key to select the desired original
size and then press the OK key.
Item Detail Size
Standard
Sizes
Select from
standard sizes.
Letter, Legal, Statement, Executive,
Officio II, A4, A5, A6, B5, B6, Folio,
16K
Others Select from
Hagaki and
Custom Original
Size *.
* Regarding the setting method of Custom Original Size, refer to
Custom Original Size Setup on page 8-8.
ISO B5, Envelope #10, Envelope #9,
Envelope #6, Envelope Monarch,
Envelope DL, Envelope C5, Hagaki,
Oufuku Hagaki, Youkei 4, Youkei 2
and Custom
Function Menu:
a
b
*********************
2
Original Size
T
3
Original Image
T
[ Exit ]
1
Color Selection
g
Original Size:
a
b
*********************
2
Legal
q
3
Statement
q
1
*Letter
q
Sending Functions
OPERATION GUIDE 5-3
5
If you select [Others], select one of the other
options and then press the OK key.
Completed. is displayed and the screen returns to
the basic screen for sending.
7Specify the destination, and press the Start key to
start sending.
Others:
a
b
*********************
2
Envelope #10
3
Envelope #9
1
*ISO B5
q
Sending Functions
5-4 OPERATION GUIDE
Sending Size
Select the sending size (the size of image to be sent).
The table below lists the sizes.
Relationship between Original Size, Sending Size, and Zoom
Original Size (page 5-2), Sending Size, and Zoom (page 5-6) are related to each other. Refer to the following
table.
NOTE: When you select Sending Size that is different from Original Size, and select the Zoom [100%], you
can send the image as the actual size (No Zoom).
Use the procedure below to select the size for transmission when sending scanned images.
1Press the Send key.
2Place the originals on the platen.
3Press the Function Menu key. Function Menu
appears.
Item Detail Size
Standard
Sizes
Select from Same
as Original Size or
Standard Size.
Same as OrigSize, Legal, Letter,
Statement, Executive, Offcio II, A4,
A5, A6, B5, B6, Folio and 16K
Others Select from
envelope, postcard
or the custom sized
originals*.
* For instructions on how to specify the custom original size, refer to
Custom Original Size Setup on page 8-8.
ISO B5, Envelope #10, Envelope #9,
Envelope #6, Envelope Monarch,
Envelope DL, Envelope C5, Hagaki,
Oufuku Hagaki, Youkei 4 and Youkei
2
Original Size and the size you
wish to send as are the same different
Original Size Specify as
necessary
Specify as
necessary
Sending Size Select [Same as
OrigSize]
Select the
required size
Zoom Select [100%]
(or [Auto])
Select [Auto]
Function Menu:
a
b
*********************
2
Original Size
T
3
Original Image
T
[ Exit ]
1
Color Selection
g
Sending Functions
OPERATION GUIDE 5-5
5
4Press the U or V key to select [Sending Size].
5Press the OK key. Sending Size appears.
6Press the U or V key to select the desired sending
size.
If you select [Others], select one of the other
options.
7Press the OK key.
Completed. is displayed and the screen returns to
the basic screen for sending.
8Specify the destination, and press the Start key to
start sending.
Sending Size:
a
b
*********************
2
Letter
3
Legal
1
*Same as OrigSize
Others:
a
b
*********************
2
Envelope #10
3
Envelope #9
1
*ISO B5
Sending Functions
5-6 OPERATION GUIDE
Zoom
Scans the original by automatically zooming it depending on the sending size.
The table below lists the available options.
NOTE: When zooming in or out, see Sending Size on page 5-4 when selecting the sending size.
When Custom Size or Size Entry is selected as the original size, the originals are sent at normal size and
zooming cannot be used.
Depending on the combination of original size and sending size, the image is placed at the edge of the paper.
Use the procedure below to enlarge or reduce the original to match the transmission size.
1Press the Send key.
2
Place the originals on the platen.
3
Select the transmission size.
4
Press the Function Menu key. Function Menu
appears.
5
Press the U or V key to select [Zoom].
6
Press the OK key. Zoom appears.
7
Press the U or V key to select [100%] or [Auto]
and then press the OK key.
Completed. is displayed and the screen returns to
the basic screen for sending.
8
Specify the destination, and press the Start key to
start sending.
Item Detail
100% No Zoom (to be scanned at actual size)
Auto Zoomed automatically according to the specified
sending size.
Function Menu:
a
b
*********************
2
Original Size
T
3
Original Image
T
[ Exit ]
1
Color Selection
g
Zoom:
a
b
*********************
2
Auto
1
*100%
Sending Functions
OPERATION GUIDE 5-7
5
Duplex Sending
Select the type and binding of original depending on the original.
The table below lists the binding directions for each original type.
Use the procedure below to select the original type and binding direction when sending scanned originals.
1Press the Send key.
2Place the originals on the platen.
3Press the Function Menu key. Function Menu
appears.
4Press the U or V key to select [Duplex].
5Press the OK key. Duplex appears.
6Press the U or V key to select [1-sided] or [2-
sided].
If you select [2-sided], press [Detail] (the Right
Select key), select the binding edge and press the
OK key, and then select the original setting
orientation on the next screen.
7Press the OK key.
Completed. is displayed and the screen returns to
the basic screen for sending.
8Specify the destination, and press the Start key to
start sending.
Original Type Binding Binding
1-sided Sheet Original 1-sided
2-sided Sheet Original 2-sided*
* Only when the optional document processor is installed for
FS-1028MFP.
Binding Left/Right,
Binding Top
Top Edge Top,
Top Edge Left
Function Menu:
a
b
*********************
2
Original Size
T
3
Original Image
T
[ Exit ]
1
Color Selection
g
Duplex:
a
b
*********************
2
2-sided
[ Detail ]
1
*1-sided
Sending Functions
5-8 OPERATION GUIDE
Original Orientation
To send the document in the orientation that can be read properly, specify the upper orientation of original. To
use the functions below, select the orientation in which the original is set on the platen.
1-sided / 2-sided Selection
When placing the original on the platen
When placing the original on the optional document processor
Use the procedure below to select the orientation when placing the originals on the platen for sending.
1Press the Send key.
2Place the originals on the platen.
3Press the Function Menu key. Function Menu
appears.
4Press the U or V key to select [Orig.Orientation].
[Top Edge Top] [Top Edge Left]
[Top Edge Top] [Top Edge Left]
Function Menu:
a
b
*********************
2
Original Size
T
3
Original Image
T
[ Exit ]
1
Color Selection
g
Sending Functions
OPERATION GUIDE 5-9
5
5Press the OK key. Orig.Orientation appears.
6Press the U or V key to select [Top Edge Top] or
[Top Edge Left].
7Press the OK key.
Completed. is displayed and the screen returns to
the basic screen for sending.
8Specify the destination, and press the Start key to
start sending.
Orig.Orientation:
a
b
1
c
Top Edge Top
*********************
2
*
d
Top Edge Left
Sending Functions
5-10 OPERATION GUIDE
File Format
Select the file format of the image to send.
The table below lists the file formats and their details.
NOTE: You cannot select [JPEG] if [Black and White] is selected for the color mode.
Use the procedure below to select the file format for transmission.
1Press the Send key.
2Place the originals on the platen.
3Press the Function Menu key. Function Menu
appears.
4Press the U or V key to select [File Format].
5Press the OK key. File Format appears.
6Press the U or V key to select the file format from
[PDF], [TIFF], [XPS] or [JPEG].
If Full Color or Grayscale has been selected for the
color mode for scanning, press [Detail] (the Right
Select key) and select the image quality.
File Format Adjustable range of image
quality Color mode
PDF 1 Low Quality (High Comp.) to
5 High Quality (Low Comp.)
Full Color, Grayscale, Black
and White
TIFF 1 Low Quality (High Comp.) to
5 High Quality (Low Comp.)
Full Color, Grayscale, Black
and White
XPS 1 Low Quality (High Comp.) to
5 High Quality (Low Comp.)
Full Color, Grayscale
JPEG 1 Low Quality (High Comp.) to
5 High Quality (Low Comp.)
Full Color, Grayscale
Function Menu:
a
b
*********************
2
Original Size
T
3
Original Image
T
[ Exit ]
1
Color Selection
g
File Format:
a
b
*********************
2
TIFF
3
XPS
[ Detail ]
1
*PDF
Sending Functions
OPERATION GUIDE 5-11
5
7Press the OK key.
Completed. is displayed and the screen returns to
the basic screen for sending.
8Specify the destination, and press the Start key to
start sending.
Sending Functions
5-12 OPERATION GUIDE
Original Image
Select image quality suitable to the type of original.
The table below shows the quality options.
Use the procedure below to select the quality when sending scanned originals.
1Press the Send key.
2Place the originals on the platen.
3Press the Function Menu key. Function Menu
appears.
4Press the U or V key to select [Original Image].
5Press the OK key. Original Image appears.
6Press the U or V key to select the desired image
quality.
7Press the OK key.
Completed. is displayed and the screen returns to
the basic screen for sending.
8Specify the destination, and press the Start key to
start sending.
Item Detail
Text+Photo Text and photos together.
Photo For photos taken with a camera.
Text Only text, no photos.
Function Menu:
a
b
*********************
2
Original Size
T
3
Original Image
T
[ Exit ]
1
Color Selection
g
Original Image:
a
b
*********************
2
Photo
3
Text
1
*Text+Photo
Sending Functions
OPERATION GUIDE 5-13
5
Adjusting Density
Use the procedure below to adjust the density when scanning the originals.
The table below shows the available settings.
The procedure for adjusting the density is explained below.
1Press the Send key.
2Place the originals on the platen.
3Press the Function Menu key. Function Menu
appears.
4Press the U or V key to select [Density].
5Press the OK key. Density appears.
6Press the U or V key to select [Auto] or [Manual].
If you select [Manual], press the OK key, and then
select the density on the next screen.
7Press the OK key.
Completed. is displayed and the screen returns to
the basic screen for sending.
8Specify the destination, and press the Start key to
start sending.
Item Detail
Manual Adjust density using 7 levels.
Auto Optimum density is selected according to the
density of the original.
Function Menu:
a
b
*********************
2
Original Size
T
3
Original Image
T
[ Exit ]
1
Color Selection
g
Density:
a
b
*********************
2
Manual
1
*Auto
Sending Functions
5-14 OPERATION GUIDE
Scan Resolution
Select the fineness of scanning resolution. The finer the scanning becomes (the larger the number becomes),
the better the image quality becomes. However, better resolution also results in larger file size (file capacity) and
longer scanning and sending times. The selectable resolution is 200x100dpi Normal, 200x200dpi Fine,
200x400dpi Super Fine, 300x300dpi, 400x400dpi Ultra Fine, or 600x600dpi.
The procedure for adjusting the scanning resolution when sending a scanned image is explained below.
1Press the Send key.
2Place the originals on the platen.
3Press the Function Menu key. Function Menu
appears.
4Press the U or V key to select [Scan Resolution].
5Press the OK key. Scan Resolution appears.
6Press the U or V key to select the desired scan
resolution.
7Press the OK key.
Completed. is displayed and the screen returns to
the basic screen for sending.
8Specify the destination, and press the Start key to
start sending.
Function Menu:
a
b
*********************
2
Original Size
T
3
Original Image
T
[ Exit ]
1
Color Selection
g
Scan Resolution:
a
b
3
200x400dpi S.Fin
*********************
5
400x400dpi U.Fin
4
*300x300dpi
Sending Functions
OPERATION GUIDE 5-15
5
Color / Grayscale / Black and White Selection
This feature allows you to select the select the color mode used for scanning when sending images. You can
select from Full Color, Grayscale or Black & White.
Use the procedure below to select the color mode when sending scanned images.
1Press the Send key.
2Place the originals on the platen.
3Press the Function Menu key. Function Menu
appears.
4Press the U or V key to select [Color Selection].
5Press the OK key. Color Selection appears.
6Press the U or V key to select the desired color
mode.
7Press the OK key.
Completed. is displayed and the screen returns to
the basic screen for sending.
8Specify the destination, and press the Start key to
start sending.
Function Menu:
a
b
*********************
2
Original Size
T
3
Original Image
T
[ Exit ]
1
Color Selection
g
Color Selection:
a
b
*********************
2
Grayscale
3
Black & White
1
*Full Color
Sending Functions
5-16 OPERATION GUIDE
Continuous Scan
When the multi-page originals cannot be placed in the document processor at one time, the originals can be
scanned in separate batches and then sent as one job. With this function, originals can be scanned one after
another until you press [End Scan] (the Right Select key).
The procedure for using continuous scanning when sending scanned images is explained below.
1Press the Send key.
2Press the Function Menu key. Function Menu
appears.
3Press the U or V key to select [Continuous Scan].
4Press the OK key. Continuous Scan appears.
5Press the U or V key to select [On] and then press
the OK key.
Completed. is displayed and the screen returns to
the basic screen for sending.
6Specify the destination.
7Place the original, and press the Start key.
8Place the next original, and press the Start key.
Scan the remaining originals by the same
procedure.
When you have scanned all the originals, press
[End Scan] (the Right Select key) to start sending.
Function Menu:
a
b
*********************
2
Original Size
T
3
Original Image
T
[ Exit ]
1
Color Selection
g
Continuous Scan:
a
b
*********************
2
On
1
*Off
Sending Functions
OPERATION GUIDE 5-17
5
File Name Entry
This setting allows you to assign a document name to scanned images. You can specify a default for the
document name.
Use the procedure below to assign names to scanned documents that you are sending.
1Press the Send key.
2Place the originals on the platen.
3Press the Function Menu key. Function Menu
appears.
4Press the U or V key to select [File Name Entry].
5Press the OK key. File Name Entry appears.
NOTE: Refer to Character Entry Method on Appendix-
5 for details on entering characters.
6Enter the file name, press the OK key. Additional
Info. appears.
NOTE: Refer to Character Entry Method on Appendix-
5 for details on entering characters.
7Enter the date, job number, etc. on the screen, and
then press the OK key.
NOTE: Refer to Character Entry Method on Appendix-
5 for details on entering characters.
Completed. is displayed and the screen returns to
the basic screen for sending.
8Specify the destination, and press the Start key to
start sending.
Function Menu: